Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of one (1) 40 foot Aerial Tower Super Duty Cab and Chassis with Auxiliary Electric Drive Systems for the Department of Public Service, Division of Traffic Management. It will be used by the Division of Traffic Management when working on various traffic control devices. The one (1) 40 foot Aerial Tower Super Duty Cab and Chassis w/Auxiliary Electric Drive Systems has been approved by the City of Columbus, Fleet Management Division. The 40 foot Aerial Bucket Truck is replacing BT-21233. In support of the Mayor’s Get Green Columbus initiative, these 40 foot Aerial Bucket Trucks are Hybrid Electric.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ009578). One Hundred Twenty-Four (124) vendors (120 MAJ), (2 MBE), (1 MBR) and (1 HL1) were solicited and one (1 MAJ) bid was received and opened on July 26th, 2018. After a review of the bid, the Division of Traffic Management recommends an award be made for All Items to Utility Truck Equipment, Inc. in the amount of $151,275.00 as the lowest responsive and responsible and best bidder.
SUPPLIER: Utility Truck Equipment, Inc. Vendor#004562 CC#31-0989420 expires 7/25/2020
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The planned purchase was budgeted and is available in the Street Construction Maintenance and Repair Fund (2265).
Title
To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of (1) one 40 foot Aerial Tower Super Duty Cab and Chassis with Auxiliary Electric Drive Systems for the Division of Traffic Management and to authorize the expenditure of $151,275.00 from the Street Construction Maintenance and Repair Fund. ($151,275.00)
Body
WHEREAS, one (1) 40 foot Aerial Tower Super Duty Cab and Chassis w/Auxiliary Electric Drive Systems are needed by the Division of Traffic Management, they will be used when working on various traffic control devices; and
WHEREAS, the Purchasing Office opened formal bids on July 26, 2018 for one (1) 40 foot Aerial Tower Super Duty Cab and Chassis with Auxiliary Electric Drive Systems for the Division of Traffic Management; and
WHEREAS, Utility Truck Equipment, Inc. submitted a bid in the amount of $151,275.00 and is the lowest responsive and responsible and best bidder; and
WHEREAS, this purchase has been approved by Fleet Management; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Service to authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ009578 on file in the Purchasing Office; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc., for the purchase of one (1) 40 foot Aerial Tower Super Duty Cab and Chassis with Auxiliary Electric Drive Systems.
SECTION 2. That the expenditure of $151,275.00 or as much thereof as may be needed, is hereby authorized in Fund 2265, the Street Construction Maintenance and Repair Fund Dept-Div 5913 (Division of Traffic Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.