Explanation
This legislation is to authorize and direct the Recreation and Parks Department Director to modify and extend the current revenue contract, CT01269R, with Ruthfield Enterprises, LLC, dba Slabadabado concessions, at Champions Golf course.
Background: Champions Golf Course has had a delay in the building of the new clubhouse that was to open in 2019 and is now scheduled to be built in 2019 and open in 2020. The current food concessions contract with Ruthfield Enterprises, LLC dba Slabadabado concessions expires December 31, 2018. It is in the best interest of the City to modify and extend the contract for one year to allow the current vendor to continue through to the end of 2019. In 2019, the Golf Division intends to bid out a multi-year contract for food concessions in the new Champions Golf Course Clubhouse for 2020 and beyond.
Modifying the contract will require the vendor to make the annual payment for 2019 of $12,000 and the extension will provide an additional renewal year ending December 31, 2019. Invitations to bid were placed on Vendor Services on two occasions with no successful outcome. The first was placed for Mentel Memorial and Champions Golf Courses Food Concessions (combined) for bid opening on October 24, 2012 (SA#004616) with one (1) bid submitted that did not meet the bid requirements and was rejected. The second was for Champions golf Course Food Concessions (only) for bid opening on November 20, 2012 (SA#004674) and there were no bids submitted. As a result of negotiating with Rughfield Enterprises, LLC, dba Slabadabado concessions, later submitted a proposal that was accepted on March 19, 2013. (Commission passed 4-10-2013; Council-ORD. 0898-2013 passed 4-22-2013)
In 2013, the contract was modified by $7,500 for a total annual payment of $7,500 due to construction and remodeling of the Champions golf Course Clubhouse facility not being completed until June 2013 delaying the start of Slabadabado’s operations. (Modification #1-Commission passed 9-11-2013; Council-ORD. 2057-2013 passed 9-16-2013)
In 2014, the contract was modified decreasing the established annual absolute payment of $1,8756 for 2-014 for a total annual payment of $13,125; decreased by $5,000 for 2015; $6,000 for 2016 and $7,000 for 2017 for total annual payments of $10,000 for each of those years. (Modification #2-Commission passed 11-12-2014; Council-ORD. 2696-2014 passed 11-24-2014)
In 2017, the contract was modified for a 2018 payment of $12,000 and extended for an additional year through December 31, 2018. (Modification #3-Commission passed 9-13-2017; Council-ORD. 2296-2017 passed 10-2-2017)
All other terms and conditions remain the same for Ruthfield Enterprises, LLC dba Slabadabado concessions at Champions Golf Course.
Principal Parties:
Ruthfield Enterprises, LLC dba Slabadabado Concessions
10368 Shipley Road
Johnstown, Ohio 43031
Fred Holyfield - 614-425-2609
CCN: 270834664
January 10, 2020
Benefits to the Public: Golfers benefit by having food and beverages as they play the golf course.
Area(s) Affected: Champions Golf Course
Master Plan Relation: Food Concessions is an integral part of golf courses. Champions Golf Course continues to support the mission of the Recreation and Parks Master Plan by ensuring a strong customer base with successful on-going revenue producing operations.
Fiscal Impact: $12,000.00 annual absolute payment for 2018. Ruthfield Enterprises, LLC dba Slabadabado will pay the City-Recreation and Parks-Golf $12,000 for 2019. The City will be paid in eight equal installments of $1,500 each month from March 15 through October 15, 2019.
Title
To authorize and direct the Recreation and Parks Department Director to modify and extend the current REVENUE contract CT10269R with Ruthfield Enterprises, LLC dba Slabadabado Concessions, food concessionaire at Champions Golf Course.
Body
WHEREAS, Champions Golf Course has had a delay in the building of the new clubhouse that was to open in 2019 and is now scheduled to be built in 2019 and open in 2020; and
WHEREAS, the Department of Recreation and Parks, Golf Division, intends to bid out a multi-year contract in 2019 for food concessions in the new Champions Golf Course Clubhouse for 2020 and beyond; and
WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize the Director to modify and extend the current food concession revenue contract (CT10269R) with Ruthfield Enterprises, LLC, dba Slabadabado Concessions, food concessionaire at Champions Golf Course; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Recreation and Parks Department Director is authorized to modify and extend the current REVENUE contract CT10269R with Ruthfield Enterprises, LLC dba Slabadabado concessions, food concessionaire at Champions Golf Course.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.