Explanation
BACKGROUND: This legislation authorizes the City Auditor to transfer funds within the Division of Fire's General Fund Budget, from the Transfer line item to Material and Supplies, to properly align current appropriation with projected expenditures. Personnel and Supplies funds for Fire recruit classes were budgeted in the Division of Fire's Transfer line item. This ordinance will transfer the funds for Materials and Supplies in order to purchase uniform items, turnout gear, and training materials.
This legislation also authorizes the Finance and Management Director to associate General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for the purchase of fire uniforms, turnout gear, and training materials from Galls LLC, Safety Products Holding/Morning Pride Manufacutring LLC, and John D. Preuer, respectively. These uniforms and turnout gear will outfit fire recruits slated for 2018, as well as provide replacement equipment for current division personnel. Fire uniforms consist of such items as pants, shirts, jackets, and boots; turnout gear is used by Firefighters as protective outerwear in firefighting situations. Finally, replacement training materials will be purchased to reflect recently updated State codes and standards.
Bid Information: Universal Term Contracts exist for these expenditures ~ Galls, LLC (Vendor #007478) $300,000 / Safety Products Holding/Morning Pride Manufacturing LLC (vendor #024000/#005662) $145,000 / John D. Preuer (vendor #006871) $50,000
Contract Compliance: Galls LLC #20-3545989 // Safety Products Holding/Morning Pride Manufacturing LLC #31-1608763 // John D. Preuer #34-1808063
Emergency Designation: This legislation is to be declared an emergency measure to make funding immediately available for the purchase of said fire uniforms, turnout gear, and training materials for division personnel and recruits.
FISCAL IMPACT: This ordinance authorizes the transfer of $296,000 within the Fire Division's 2018 general operating fund budget, and authorizes an expenditure of $495,000 for training materials, uniforms, and PPE gear for current personnel and 2018 recruits. The Division of Fire budgeted $48,000.00 for training materials and $544,000.00 for uniforms, turnout gear, boots, gloves, and helmets for firefighter recruits in 2018. In addition, the division's base budget includes funding for replacement uniforms ($738,192) and turnout gear ($681,408) for current sworn personnel. Ordinance 0153-2018, passed earlier in the year, transfered funds for the first recruit class in June. This requested transfer includes funding for uniforms and turnout gear for the second recruit class to start in December.
Title
To authorize and direct the City Auditor to transfer $296,000.00 within the Division of Fire's general fund budget; to authorize the Finance and Management Director to associate general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements on behalf of the Division of Fire for the purchase of fire uniforms from Galls LLC, turnout gear from Morning Pride Manufacturing LLC, and training materials from John D. Preuer; to authorize the expenditure of $495,000.00 from the general fund; and to declare an emergency. ($495,000.00)
Body
WHEREAS, it is necessary to transfer funds within the Division of Fire's general fund budget, from the transfer line to material and supplies, in order to properly align appropriation with projected expenditures; and,
WHEREAS, there is a need to purchase new and replacement training materials, uniforms, and PPE gear for the Division of Fire; and,
WHEREAS, Universal Term Contracts established by the Purchasing Office with Galls LLC, Safety Products Holding/Morning Pride Manufacturing LLC, and John D. Preuer exist for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of Finance and Management to associate General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for the purchase of fire training materials, uniforms, and PPE gear, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $296,000.00, or so much thereof as may be needed, within the Division of Fire's 2018 general operating fund budget per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for the purchase of fire uniforms from Galls LLC, turnout gear from Morning Pride Manufacturing LLC, and training materials from John D. Preuer.
SECTION 3. That the expenditure of $495,000.00, or so much thereof as may be necessary, for the purchase of uniforms, turnout gear, and training materials for firefighters be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.