Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Ribway Engineering Group, Inc. for the Clintonville 2 West Project, in an amount up to $640,766.61, for Division of Sewerage & Drainage, Stormwater Section CIP No. 611625-110191.
The scope of work is to perform condition assessments and cleaning of the existing stormwater sewer systems in the Clintonville 2 West Blueprint Project area. The City wants to clean and assess the existing storm sewers within the area to determine their structural integrity prior to the construction of green infrastructure.
This project will consist of a systematic approach to assess and clean the storm sewer systems within the Clintonville 2 (West of High Street) Blueprint Columbus project areas. The consultant will investigate all relevant data sources, field conditions, and records; perform all required assessments, inspections, and video recordings; and will submit the relevant data to the City. The approximate length of the sewers to be inspected is roughly 37,283 linear feet.
Community Planning Area: 10 (Clintonville).
2. FUTURE MODIFICATION(S): There are no anticipated future modifications for this project.
3. TIMELINE: Cleaning and assessment work is anticipated to begin in September 2018, with completion of the work/contract occurring in April 2020.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Blueprint Columbus is the integrated plan to stop and mitigate the impact of sanitary sewer overflows (SSOs) and water in basement events (WIBs) by removing inflow and infiltration (I/I) from the system, as well as to provide adequate capacity to convey and treat base and peak flows for all parts of the collection system.
5. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals."
June 8, 2018, the Department received four (4) Request for Proposals (RFP’s) from Ribway Engineering Group, American Structurepoint, EMH&T, and MS Consultants.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends the agreement be awarded to Ribway Engineering Group, Inc.
The Contract Compliance Number for Ribway Engineering Group is 31-1406579 (expires 5/31/21, MBE, DAX #005279).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ribway Engineering Group.
6. FISCAL IMPACT: A transfer of funds is necessary within the Storm Sewer Bonds Fund, as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Ribway Engineering Group, Inc. for professional engineering services for the Clintonville 2 West Project for the Division of Sewerage & Drainage, Stormwater Section; to authorize a transfer and an expenditure in an amount up to $640,766.61 within the Storm Sewer Bonds Fund; and to amend the 2018 Capital Improvements Budget. ($640,766.61)
Body
WHEREAS, four (4) technical proposals for professional engineering services for the Clintonville 2 West Project were received on June 8, 2018; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Ribway Engineering Group, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and an expenditure of funds within the Storm Sewer Bonds Fund for the Division of Sewerage & Drainage, Stormwater Section; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Ribway Engineering Group, Inc. for the Clintonville 2 West Project,; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Clintonville 2 West Project with Ribway Engineering Group (FID# 31-1406579), 300 East Broad Street, Suite 500, Columbus, Ohio 43215 in DAX); for an expenditure up to $640,766.61; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage, Stormwater Section.
SECTION 2. That the transfer of $640,766.61or so much thereof as may be needed, is hereby authorized between projects within Fund 6204 - Storm Sewer Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended, in Fund 6204 - Storm Sewer Bonds Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P611029-100000 /Freeway Dr. N. /$0 /$2,120,962 /+$2,120,962 (Establish Authority to Match Cash)
P611029-100000 /Freeway Dr. N. /$2,120,962 / $1,480,195 /-$640,767
P611625-110191 /Blueprint Clintonville 2 West /$0 /$640,767 /+$640,767
SECTION 4. That an expenditure of $640,766.61or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.