Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a service contract with the City of New Albany (New Albany) to add additional funds in order to pay New Albany for snow removal services received in excess of the original purchase order for the 2017-2018 winter season. The original contract and purchase order totaled $19,500.00. The agreement specified that New Albany track and later invoices the City of Columbus for actual expenses after the winter season. The actual expenditure totaled $19,633 or $133 more than the original purchase order. This ordinance is necessary to authorize the Director of Public Service to modify the contract in the amount of $133.
The original contract amount: $19,500.00 (PO095207)
The total of Modification No. 1: $ 133.00 (This Ordinance)
The contract amount including all modifications: $19,633.00
2. FISCAL IMPACT
Funding in the amount of $133 is available within Fund 2265, the Street Construction Maintenance and Repair Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested to pay New Albany for services rendered in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with the City of New Albany; to authorize the expenditure of up to $133.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($133.00)
Body
WHEREAS, contract no. PO095207 with the City of New Albany in the amount of $19,500.00, was authorized for snow removal services; and
WHEREAS, it has become necessary to modify the contract in an amount up to $133 to provide additional funds to pay for these snow removal services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with the City of New Albany, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with the City of New Albany at 98 W. Main St., P.O. Box 188, New Albany, Ohio 43054, in the amount of $133.00.
SECTION 2. That the expenditure of $133.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.