Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for ultra-low sulfur diesel and bio diesel fuel for the Fleet Management Division. Formal competitive bids for bio and ultra-low sulfur diesel fuels were received by the Purchasing Office and a Universal Term contract was established through ordinance 2208-2017, with Benchmark Biodiesel, Inc.
Benchmark Biodiesel, Inc., PA002515, expires 09/30/2019
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes an expenditure of $1,200,000 from the Fleet Management Operating Fund with Benchmark Biodiesel, Inc. for the purchase of diesel fuels for use in City vehicles. The Fleet Management Division budgeted $4.3 million in 2018 for these expenditures. Year to date diesel expenditures total $1,500,000.00 as previously authorized pursuant to Ord. 0267-2018. In 2017, The Fleet Management Division expended $2.2 million for diesel fuels.
Emergency action is requested to ensure an uninterrupted supply of bulk bio diesel and ultra-low sulfur diesel fuels.
Title
To authorize the Finance and Management Director to issue purchase orders with Benchmark Biodiesel, Inc. for the provision of bio diesel and ultra-low sulfur diesel fuels pursuant to previously established Universal Term Contracts; to authorize the expenditure of $1,200,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($1,200,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bio and ultra-low sulfur diesel bulk fuels for use by various City department vehicles, and
WHEREAS, a Universal Term contract (UTC) was established through the formal competitive bid process for these fuels via ordinance 2208-2017; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue purchase orders for bio diesel and ultra-low sulfur diesel bulk fuels in order to ensure an uninterrupted fuel supply for City vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders with Benchmark Biodiesel, Inc. for Ultra Low Sulfur Diesel and Bio Diesel fuel, in accordance with a previously established Universal Term Contract and to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of established Universal Term Contracts for automotive vehicle fuel and fueling services.
Benchmark Biodiesel, Inc., PA002515, expires 09/30/2019
SECTION 2. That the expenditure of $1,200,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in Object Class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2651-2018.xls
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.