Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Services agreement with GPD Group, Inc., for the Division of Power, in the amount of $110,000.00.
A developer has requested the Division of Power to determine the feasibility and cost of relocating a transmission line. The Division will use the current General Engineering Services agreement with GPD Group for said services. The Developer will reimburse the Division up to a maximum amount of $110,000.00. Since the reimbursement will not happen until the end of the project, Modification No. 2 (current) is needed to provide funds for ongoing/upcoming projects.
The planning area is “N/A” since work is performed on various projects throughout Columbus.
1.1 Amount of additional funds to be expended: $110,000.00
Original Agreement: $ 150,000.00 (PO054007, formerly PO042041)
Modification No. 1: $ 150,000.00 (PO079280)
Modification No. 2 (current): $ 110,000.00
Total (Orig. + Mods 1-2): $ 410,000.00
1.2. Reasons additional goods/services could not be foreseen:
The transmission relocation project was not anticipated, however, annual modifications were anticipated to fund ongoing/upcoming projects. Modification No. 2 (current) will provide funds for the second year of the three year agreement.
1.3. Reason other procurement processes are not used:
The original professional services agreement was formally bid on March, 18, 2016. An original agreement plus two annual modifications were planned.
1.4. How cost of modification was determined:
$110,000.00 is the maximum reimbursement amount to be received by the developer.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This is a contract for needed supplemental engineering for the Division of Power’s various CIP projects, studies required by OSHA and PERRP i.e. Arc Flash Hazard Analysis, and possibly to reduce backlog of DOP’s routine engineering that may arise from unexpected work force reduction and/or greater than normal workload volume. As such, it will not have any economic impact, but it will include community outreach if it is used for projects that typically solicit input from the community.
3.0 CONTRACT COMPLIANCE INFO: The Contract Compliance Number for GPD Group, Inc. is 34-1134715 (expires 6/29/19, Majority, DAX #6560). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against GPD Group, Inc.
4.0 FUTURE MODIFICATION(S): Modification No. 3 is expected to occur in 2019 to fund the third year of the 3 year agreement.
5.0 FISCAL IMPACT: A transfer of funds within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget. The reimbursement received by the developer will be deposited into the Electricity Permanent Improvements Fund - Fund No. 6310.
Title
To authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services agreement with GPD Group, Inc.; to authorize a transfer and expenditure up to $110,000.00 within the Electricity General Obligations Bonds Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($110,000.00)
Body
WHEREAS, Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 2429-2016, passed October 24, 2016, was executed December 30, 2016, and approved by the City Attorney on January 9, 2017, for the General Engineering Services Agreement, for the Division of Power; and
WHEREAS, Modification No. 1 identified as PO079280, to Contract No. PO054007 (formerly PO042041) was authorized by Ordinance No. 1743-2017, passed July 24, 2017, was executed on September 1, 2017, and approved by the City Attorney on September 8, 2017; and
WHEREAS, the General Engineering Services are needed to augment existing engineering personnel within the Division of Power, on an as-authorized, as-needed basis; and
WHEREAS, original Ordinance No. 2429-2016 stated future modifications were anticipated; Modification No. 2 (current) is establishing funding needed for the second year of the three year agreement; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services Agreement with GPD Group, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure up to $110,000.00 within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to modify and increase the Division of Power’s General Engineering Services Agreement, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the Division of Power’s General Engineering Services Agreement, with GPD Group, Inc. (FID# 34-1134715), in an amount up to $110,000.00, in order to determine the feasibility and cost of relocating a transmission line per the request of a developer.
SECTION 2. That the developer will reimburse the Division up to a maximum amount of $110,000.00 and said reimbursement will be deposited into the Electricity Permanent Improvements Fund - Fund No. 6310 upon receipt.
SECTION 3. That this contract modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 4. That the transfer of $110,000.00 or so much thereof as may be needed, is hereby authorized between projects within 6303 - Electricity G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the 2018 Capital Improvements Budget is hereby amended, as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P670793-100001 (carryover) | New Jackson Pike Substation Xfrm. | $300,238 | $190,238 | -$110,000
P670868-100000 (carryover) | Gen’l Eng. Svcs. | $0 | $110,000 | +$110,000
SECTION 6. That the expenditure of $110,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bond Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.