Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Complete Clearing, Inc. for demolition at 1465 Oakland Park Avenue, Columbus, Ohio 43224.
This project consists of demolition and removal of the existing structures (building and dumpster enclosure), infill of existing building foundations, and removal and capping of existing utilities at 1465 Oakland Park Avenue. This contract will include demolition of the current structure to prepare the site for the future construction of Fire Station 16.
The Department of Finance and Management, Office of Construction Management, solicited bids for the demolition at 1465 Oakland Park Avenue. The project was formally advertised via Vendor Services. On August 28, 2018 the city received three (3) bids (0 FBE, 0 MBE) as follows:
S.G. Loewendick & Sons $ 71,100.00
Complete Clearing, Inc. $ 76,700.00
O’Rourke Wrecking Company $123,000.00
The Office of Construction Management recommends the bid award be made to the lowest, responsive, and responsible bidder, Complete Clearing, Inc. After bids were received S.G. Loewendick & Sons was the initial apparent low bidder; however, the entity was not pre-qualified at the time of bid submission.
Emergency action is requested to ensure the demolition process can begin as soon as possible and thereby preserving the public health, peace, property, safety, and welfare.
Complete Clearing, Inc. Contract Compliance No. 31-1442642, expiration date September 10, 2020.
Fiscal Impact: This legislation authorizes an expenditure of $76,700.00 from the Safety Voted Bond Fund for services related to the demolition of 1465 Oakland Park Avenue. These funds were budgeted within the Safety Voted Bond Fund.
Title
To amend the 2018 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Complete Clearing, Inc. for services related to the demolition of the building located at 1465 Oakland Park Avenue; to authorize the expenditure of $76,700.00 from the Safety Voted Bond Fund; and to declare an emergency. ($76,700.00)
Body
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget and to authorize transfers between projects within the Safety Voted Bond Fund; and,
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for services related to demolition at 1465 Oakland Park Avenue; and,
WHEREAS, three firms submitted bids and Complete Clearing, Inc. was deemed the lowest, responsive, and responsible bidder; and,
WHEREAS, it is necessary to authorize the expenditure of $76,700.00 from the Public Safety Voted Bond Fund; and,
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Complete Clearing, Inc. for services related to demolition at 1465 Oakland Park Avenue to prepare this site for the future construction of Fire Station 16, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget, authorized by ordinance 1010-2018, be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7701 / P320001-100001 / Police and Fire Annual Radio Equipment Program (Unvoted Carryover) / $120,625 / ($76,700.00) / $43,925
7733 / P340153 -100000 / Fire Station #16 (Unvoted Carryover) / $0 / $76,700 / $76,700
SECTION 2. That the transfer of $76,700.00, or so much thereof as may be needed, is hereby authorized within Fund 7701, Safety Voted Bond Fund, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Complete Clearing, Inc. for services related to demolition at 1465 Oakland Park Avenue.
SECTION 4. That the expenditure of $76,700.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in Fund 7701 Safety Voted Bond Fund, in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.