Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract with Abell Elevator Service Company, dba Oracle Elevator Company to provide Elevator Maintenance Services for the Department of Public Utilities facilities at the Southerly Wasterwater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center. Other Department facilities may be added in the future.
The Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center have various styles of elevators that need to be inspected, maintained, and repaired on a routine and emergency basis. The work to be performed under this contract will be mainly Elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 of Columbus City Code (RFQ010070). 103 bids were solicited and three (3) bids were received and opened by the Public Utilities Director's Office on August 31, 2018. The Division of Sewerage and Drainage has recommended an award be made to the lowest, responsive and responsible bidder Abell Elevator Service Company, dba Oracle Elevator Company. A bid tabulation is attached.
This is a one (1) year contract with the option to renew the agreement for three (3) additional years on a year to year basis. Renewals will require the approval of the City, the Contractor, and City Council. The bid amount is $74,697.36.
SUPPLIER: Abell Elevator Service Company, dba Oracle Elevator Company (20-1968406), Expires 1/11/20
Abell Elevator Service Company, dba Oracle Elevator Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $74,697.36 is budgeted and needed for this purchase.
$68,904.91 was spent in 2017
$27,151.92 was spent in 2016
Title
To authorize the Director of Public Utilities to enter into a contract with Abell Elevator Service Company, dba Oracle Elevator Company, to provide Elevator Maintenance Services for the Department of Public Utilities; and to authorize the expenditure of $74,697.36 from the Sewerage System Operating Fund. ($74,697.36)
Body
WHEREAS, the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center have various styles of elevators that need to be inspected, maintained, and repaired on a routine and emergency basis, and
WHEREAS, other Department facilities may be added in the future by modification, and
WHEREAS, the work to be performed under this contract will be mainly Elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment, and
WHEREAS, the Director of Public Utilities opened bids on August 31, 2018. Three (3) bids were received, and
WHEREAS, the Division of Sewerage and Drainage has recommended an award be made to the lowest, responsive and responsible bidder Abell Elevator Service Company, dba Oracle Elevator Company, and
WHEREAS, the original contract language allows for a one (1) year contract with the option to renew the agreement for three (3) additional years on a year to year basis, upon mutual agreement of the City and Contractor and approval of City Council, and
WHEREAS, the first year of the contract will be in effect for one year from the date of execution by the City of Columbus, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage to authorize the Director of Public Utilities to enter into an agreement for Elevator Maintenance Services for various facilities within the Department of Public Utilities with Abell Elevator Service Company, dba Oracle Elevator Company, in accordance with the terms, conditions and specifications on file; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into an agreement for Elevator Maintenance Services for various facilities within the Department of Public Utilities, FEM 1401.4, in the amount of $74,697.36, with Abell Elevator Service Company, dba Oracle Elevator Company, as the lowest responsive and responsible bidder in accordance with the specifications on file.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $74,697.36 or so much thereof as may be necessary, is hereby authorized in Fund 6100 Sewerage System Operating Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.