Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract for the option to purchase Motorola 700/800 MHz, UHF, VHF mobile and portable radio equipment and accessories for the Division of Support Services. The contract will be utilized to purchase Motorola 700/800 MHz, UHF and VHF radios, all associated options, extended warranty, accessories, and software from the Motorola Solutions web based Buying Center sections entitled ‘2-Way Radio Systems’. The term of the proposed option contract would be three (3) years, expiring September 30, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 6, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010217). One bid proposal was received. The Purchasing Office is recommending award to the responsive, responsible and best bidder in compliance with the specifications.
Motorola Solutions Inc., CC# 007169 expires 4/30/20
Total Estimated Annual Expenditure: $600,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Emergency Designation: This ordinance is being submitted as an emergency because Two-Way radios and accessories are necessary in the work environment of Public Safety and other city agencies in the delivery of valuable public services.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Two-Way Radios and Accessories with Motorola Solutions Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 6, 2018, and
WHEREAS, one bid was received and the responsive, responsible and best bid of Motorola Solutions Inc., was selected; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Purchasing Office, in that it is immediately necessary to authorize the Director to enter into a Universal Term Contract with Motorola Solutions Inc. for the option to purchase Two-Way Radios and Accessories to ensure uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following universal term contract for an option to purchase Two-Way Radios and Accessories with Request for Quote RFQ010217; contract is through September 30, 2021 and may be extended for one (1) additional one year subject to mutual agreement by both parties:
Motorola Solutions, Inc.; Awarded all items; Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.