Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Replacement Radio Batteries for the Division of Support Services. These batteries will be utilized for replacements for the Motorola 700/800 MHz, UHF and VHF radios battery purchases. Motorola Inc. and Holzberg Communications, Inc. both submitted responsive and responsible bids. The term of the proposed option contracts is two (2) years, expiring September 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 6, 2018. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010150). Two bids proposals were received. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Motorola Solutions CC# 007169 expires 4/30/20, Items 1-23, $1.00
Holzberg Communications CC# 001664 expires 11/15/2019, Catalog, only, $1.00
Total Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Emergency Designation: This ordinance is being submitted as an emergency because Replacement Radio Batteries are necessary in the work environment of Public Safety and in the delivery of valuable public services.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contra...
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