Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Replacement Radio Batteries for the Division of Support Services. These batteries will be utilized for replacements for the Motorola 700/800 MHz, UHF and VHF radios battery purchases. Motorola Inc. and Holzberg Communications, Inc. both submitted responsive and responsible bids. The term of the proposed option contracts is two (2) years, expiring September 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 6, 2018. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010150). Two bids proposals were received. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Motorola Solutions CC# 007169 expires 4/30/20, Items 1-23, $1.00
Holzberg Communications CC# 001664 expires 11/15/2019, Catalog, only, $1.00
Total Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Emergency Designation: This ordinance is being submitted as an emergency because Replacement Radio Batteries are necessary in the work environment of Public Safety and in the delivery of valuable public services.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase replacement radio batteries with Motorola Solutions and Holzberg Communications; to authorize the expenditure of $2.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 13, 2018, and
WHEREAS, the Purchasing Office is recommending bid award to both Motorola Solutions and Holzberg Communications as being responsive, responsible, and best bidders, and
WHEREAS, replacement radio batteries are necessary in the work environment of Public Safety and other city agencies, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Purchasing Office, in that it is immediately necessary to authorize the Director to enter into contract with Motorola Solutions Inc. and Holzberg Communications for the option to purchase replacement radio batteries to ensure uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase replacement radio batteries in accordance with Request for Quotation RFQ010150 for a term of approximately two (2) years, expiring September 30, 2020, with the option to renew for one (1) additional one year period, as follows:
Motorola Solutions, Line Items 1-23, $1.00
Holzberg Communications, Catalog, only, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.