Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for automotive parts on behalf of the Fleet Management Division, in order to repair and service City vehicles. These purchase orders will be issued from Universal Term Contracts previously established by the Purchasing Office.
The Fleet Management Division is budgeted to spend $4.5 million for parts for fleet of approximately 6,000 brass tag pieces of equipment. The Fleet Management Division processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Fiscal Impact: This ordinance authorizes an expenditure of $1,600,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts related to City vehicles. For 2018, the Fleet Management Division budgeted $4.5 million for parts, tires, and supplies to keep the City's vehicle fleet in operation. In 2017, the Fleet Management Division expended $4.8 million for parts. Thus far in 2018, Fleet Management has expensed $3.42 million for parts.
Emergency action is requested to ensure that purchase orders can be established to ensure an uninterrupted supply of automotive parts for Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish various purchase orders for automotive parts for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $1,600,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($1,600,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for vehicle parts; and
WHEREAS, the Finance and Management Department, Fleet Management Division, needs to purchase automotive parts for...
Click here for full text