Explanation
This ordinance is to authorize the City Auditor to set up a certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects. This ordinance will also waive the competitive bidding provisions of Columbus City Code Chapter 329 authorizing the Department of Recreation and Parks to enter into contracts on behalf of the city for the professional services mentioned herein so long as total expenditures under any contract do not exceed one hundred thousand dollars ($100,000.00).
Background: This legislation will authorize the establishment of an ACPO for the future award of contracts for Architectural, Engineering, and Construction Management Services. Contracts will be awarded to Consultants that have been pre-qualified in accordance with Columbus City Code Sections 329.26 and 329.27. Services that will be provided may include, but are not limited to:
• Architectural Design
• Mechanical, Electrical, Plumbing/HVAC Engineering
• Structural Engineering
• Civil Engineering
• Environmental Engineering
• Construction Management and Inspection
The Department of Recreation and Parks solicited Requests for Statements of Qualifications for Professional Architectural/ Engineering Services as well as for Professional Construction Management Services. Multiple contracts will be awarded to various companies that were deemed to be prequalified through the evaluation process. The RFSQ’s were advertised through the City’s Vendor Services web site on July 17, 2018 and received on August 10, 2018. The City received forty (40) total responses for both projects (29 for Architectural & Engineering Services and 11 for Construction Management Services). After review by the Selection Committee, the following companies were deemed prequalified through 2020:
Architecture/Engineering
Abbot Studios (MAJ)
Arcadis Design & Consultancy (MAJ)
BBCO Design LLC (AS1)
Braun & Steidl Architects, A Studio of PRIME AE Group (MBE)
Environmental Design Group (MAJ)
Korda/Nemeth Engineering (MAJ)
Moody Nolan (MBE)
OHM Advisors (MAJ)
Schorr Architects, Inc. (MAJ)
Construction Management
AECom (MAJ)
Ascension Construction Solutions (MBE)
CTL Engineering (MBE)
H.R.Gray (MAJ)
Ribway Engineering Group (MBE)
Smoot Construction Company (MBE)
Per City Code Section 329.15, regarding non-emergency waiver of regulations, it is in the best interests of the city to waive the competitive bidding provisions of City Code for the purpose of this ordinance. Authorizing the Recreation and Parks Department to enter into contracts up to the amount of one hundred thousand dollars ($100,000), raising the threshold from twenty thousand dollars ($20,000) noted in Section 329.24, will create significant efficiencies within the Recreation and Parks Department moving forward. The Department has many recurring, non-project specific needs for Professional Service contracts in excess of $20,000 that are essential to the ongoing operation of the Department’s strategic planning, design, and construction management functions. Instead of drafting new legislation to approve all contracts over twenty thousand dollars ($20,000), all contracts anticipated as a result of this ordinance will be able to move forward as soon as they are needed, as a result of this ordinance.
Furthermore, the process used by the Recreation and Parks Department to prequalify the vendors noted herein provided a significant amount of competition among potential vendors. The process used to select the prequalified vendors was in accordance with City Code Sections 329.26 and 329.27. These sections are the standard process used to select and authorize professional services contracts over fifty thousand dollars ($50,000.00). This ordinance will allow the Recreation and Parks Department to use the results of this completed process to collect technical proposals from the prequalified vendors as each new need arises. In turn, there will be sufficient competition for all contracts authorized by this ordinance. All relevant city codes, in regards to selecting vendors for professional services have been met. All contracts will be entered into in accordance with the prequalification process described herein this ordinance and in compliance with the procurement provisions of the Columbus City Codes Chapter 329 regarding professional services.
Emergency Justification: An emergency is being requested in order to allow the funds to be available for unanticipated and/or emergency service needs as soon as possible.
Benefits to the Public: Having this funding in place for unanticipated needs as they arise will benefit the community by helping to ensure that parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Community Input/Issues: Community input has not been obtained on this legislation because it is being mainly used of unanticipated and/or emergency needs. However, community input will be sought as appropriate for any work that results from contracts awarded through this ACPO.
Area(s) Affected: City wide
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that the parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Fiscal Impact: $450,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects; to authorize the Director of the Recreation and Parks Department to enter into multiple professional service contracts; to authorize the transfer of $450,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($450,000.00)
Body
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects; and
WHEREAS, the Recreation and Parks Department conducted a process by which it pre-qualified multiple firms for the above mentioned services; and
WHEREAS, it is in the best interests of the city to waive the competitive bidding provisions of City Code Chapter 329, allowing the Recreation and Parks Department to enter into multiple contracts on behalf of the city for the professional services mentioned herein up to the amount of hundred thousand dollars ($100,000); and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund for expenditures related to multiple service contracts for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects so needed improvements are not delayed, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects within the Recreation Parks Department.
SECTION 2. That this Council finds it is in the best interests of the city to waive the competitive bidding provisions of City Code Chapter 329, allowing the Recreation and Parks Department to enter into multiple contracts on behalf of the city for the professional services mentioned herein up to the amount of hundred thousand dollars ($100,000).
SECTION 3. That the Director of the Recreation and Parks Department is authorized to enter into contracts with the firms listed below for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects:
Architecture/Engineering
Abbot Studios (MAJ)
Arcadis Design & Consultancy (MAJ)
BBCO Design LLC (AS1)
Braun & Steidl Architects, A Studio of PRIME AE Group (MBE)
Environmental Design Group (MAJ)
Korda/Nemeth Engineering (MAJ)
Moody Nolan (MBE)
OHM Advisors (MAJ)
Schorr Architects, Inc. (MAJ)
Construction Management
AECom (MAJ)
Ascension Construction Solutions (MBE)
CTL Engineering (MBE)
H.R.Gray (MAJ)
Ribway Engineering Group (MBE)
Smoot Construction Company (MBE)
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the transfer of $450,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510023-100000; Franklin Park Cascades (Voted Carryover) / $574,025 / ($450,000) / $124,025
Fund 7702; P510071-100000; General Design & Construction Management Services (Voted Carryover) / $0 / $450,000 / $450,000
SECTION 9. That, for the purpose stated in Section 1, the expenditure of $450,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.