Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Club Car Original Equipment Manufacturer (OEM) parts and repair service with Century Equipment, Inc. The Division of Fleet Management is the primary user for Club Car parts and repair services. Club Car parts and repair services are used to maintain city golf carts and utility vehicles. Century Equipment, Inc. is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. The term of the proposed option contract would be approximately two (2) years, expiring 10/30/2020, with the option to renew for two (2) additional one (1) year extensions.
Century Equipment, Inc., CC# 006990 expires 04/12/2020, $1.00
Total Estimated Annual Expenditure: $15,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure an uninterrupted supply of parts and repair services to maintain the motorized fleet.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Club Car parts and repair service with Century Equipment, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from the General Budget ...
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