Explanation
This ordinance will establish an Auditor's Certificate and authorize expenditures for the purchase of a Forestry Aerial Lift Truck with a seventy (70) foot aerial lift bucket and Forestry dump body that will provide tree trimming and removal service for the Recreation and Parks Department Forestry Section. This purchase will provide service to the citizens of Columbus for preventive maintenance and storm damage clean up on City trees.
Background: These purchases will be made through the City of Columbus Purchasing Office. All bids will be obtained and contracts awarded using City Code 329 or using State Term contracts pursuant to ordinance number 582-87; however, this legislation will set up all of the funding required to enter into contract with vendors on an as-needed basis. All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. Competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract.
The list below outlines the purchases expected to be made as soon as possible, as a result of this ordinance totaling $250,000.00:
- Forestry Aerial Lift Bucket with a seventy (70) Foot Aerial Lift Bucket and Forestry Dump Body - Estimated expenditure: $250,000.00
Emergency Justification: An emergency is being requested in order to have equipment bid and in place before 2018 year end processing for formal bids. Equipment will be ordered immediately once bids are received. This ordinance is establishing the funding required for bidding.
Area(s) Affected: All trees located within City limits
Fiscal Impact: $250,000.00 is required and budgeted in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these expenditures. This legislation is contingent on the 2018 bond sale.
Title
To authorize the Director of Finance and Management to enter into contract for the purchase of a Forestry Aerial Lift Truck with a seventy (70) foot aerial lift bucket and Forestry dump body for the Recreation and Parks Department Forestry Section; to establish an Auditor's Certificate in the amount of $250,000.00; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire a Forestry Aerial Lift Truck for the Recreation and Parks Department in accordance with City Code Chapter 329, or use State Term contracts authorized per ordinance number 582-87; and
WHEREAS, it is necessary to establish an Auditor's certificate in the amount of $250,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract before 2018 year end processing for formal bids; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract for the purchase of a Forestry Aerial Lift Truck on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329, or using state term contracts per ordinance number 582-87.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this ordinance is contingent on the 2018 Bond Sale.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the City Auditor is authorized to establish an Auditor's certificate in the amount of $250,000.00, and the expenditure of $250,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 per the accounting codes in the attachment.
SECTION 7. That this Council hereby recognizes that this ordinance does not identify a specific contractor or vendor for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, responsive, responsible and best bidder(s) to the Director of Finance and Management as per the terms of Columbus City Code Chapter 329 or per ordinance number 582-87.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.