Explanation
BACKGROUND: This ordinance authorizes a contract for the purchase of Conducted Electrical Weapons (CEWs) and supplies from Vance's Outdoor Inc. for the Division of Police in the amount of $271,419.96. The Department of Public Safety, Division of Police needs to establish a contract for the purchase of replacement Conducted Electrical Weapons (CEWs) and supplies. The Division of Police believes that only the Conducted Electrical Weapons manufactured by Taser International Inc., are acceptable due to street use, training, certification, and re-certification required for all police officers. There is only one supplier in the Ohio area authorized to sell Conducted Electrical Weapons (CEWs), cartridges, warranty, and accessories. Taser International has stated that the only authorized dealer in Ohio is Vance's Outdoors Inc. This purchase by the City of Columbus is from a State of Ohio contract which is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other government entities.
There is an additional need to appropriate funds from the Law Enforcement Contraband Seizure Fund in the amount of $200,000.00 to partially fund the purchase of the Conducted Electrical Weapons (CEWs).
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Bid Information: A State of Ohio Term Contract exists for this purchase, Index #STS847 Contract #80051
Emergency Designation: Emergency legislation is requested to replenish current CEW’s and training cartridges as soon as possible for on-going training exercises.
Contract Compliance Number: CC009245 expires 07/06/2019
FISCAL IMPACT: This ordinance authorizes an expenditure of $271,419.96 for the purchase of Conducted Electrical Weapons (CEWs) and supplies from Vance Outdoors Inc. The Division spent $213,745.95 in 2017 for CEW supplies, $225,438.70 in 2016 for CEW supplies, and $250,000.00 in 2015 for replacements and supplies. Funds have been budgeted in the General Fund as well as the Law Enforcement Contraband Seizure Fund for this purchase.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of Conducted Electrical Weapons (CEWs) and supplies with Vance's Outdoors Inc. for the Division of Police from a State of Ohio Term Contract; to authorize the appropriation of $200,000.00 within the Law Enforcement Contraband Seizure Fund; to authorize an expenditure of $200,000.00 from the Law Enforcement Contraband Seizure Fund and $71,419.96 from the general fund; and to declare an emergency. ($271,419.96)
Body
WHEREAS, an appropriation is needed to cover costs associated with the Law Enforcement Contraband Seizure Fund; and,
WHEREAS, sufficient funds are available in the Law Enforcement Seizure Fund; and,
WHEREAS, the Division of Police needs to purchase Conducted Electrical Weapons (CEWs) and supplies; and,
WHEREAS, Vance's Outdoors Inc. is the only authorized dealer in Ohio for Taser International; and,
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative services Purchasing Office, exists for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of Conducted Electrical Weapons (CEWs) and supplies to maintain the supply, thereby preserving the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract with Vance's Outdoors Inc. for the option to purchase Conducted Electrical Weapons (CEWs) and supplies in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with Vance’s Outdoors, the purchase from which was authorized by Ordinance 582-87.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $200,000.00 is appropriated in Fund 2219 Law Enforcement Contraband Seizure Fund in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance:
SECTION 3. That the expenditure of $271,419.96 or so much thereof as may be needed, be and the same is hereby authorized as follows in Fund 1000 General Fund as well as Fund 2219 Law Enforcement Contraband Seizure Fund in Object Class 02 Supplies and Materials per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing Section 3 shall be paid upon order of the Public Safety Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.