Explanation
BACKGROUND: This ordinance authorizes an appropriation of $148,466.70 from the unappropriated balance of the State Law Enforcement Contraband/Seizure Funds for the Division of Police. Funds were received from seized and forfeited property and are used solely for law enforcement purposes as specified in Ordinance 1850-85. These funds are used to purchase various services, supplies, and equipment. This ordinance also authorizes an expenditure in the amount of $69,412.53 from the seizure funds to enter into contract with King Business Interiors for office furniture, which includes installation through a State of Ohio Contract. This contract is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services and other government entities. King Business Interiors is the only authorized distributer of Haworth furniture for the city of Columbus and purchasing Haworth furniture will continue the uniformity of other furniture already purchased by the Division of Police.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
BID INFORMATION: A State of Ohio Term Contract exists for this purchase, Index #STS714, Contract #800328. King Business Interiors is the only authorized distributer of Haworth furniture for the city of Columbus.
EMERGENCY DESIGNATION: Emergency legislation is requested in order to provide immediate funding for service contracts and to procure needed supplies prior to price increases.
Contract Compliance Number: CC005688 - 2/27/2020
FISCAL IMPACT: This ordinance authorizes an appropriation of $148,466.70 from the State Law Enforcement Contraband/Seizure Funds for the Division of Police and authorizes an expenditure of $69,412.53 from said fund to enter into contract with King Business Interiors for office furniture and installation.
Title
To authorize an appropriation of $148,466.70 from the unappropriated balance of the State Law Enforcement Contraband Seizure Fund to purchase various services, supplies and equipment; to authorize the Director of Finance and Management to enter into contract for office furniture with King Business Interiors; to authorize the expenditure of $69,412.53 from the State Law Enforcement Contraband/Seizure Funds; and to declare an emergency. ($69,412.53)
Body
WHEREAS, monies were received from seized and forfeited property; and
WHEREAS, funds received from these forfeitures must be solely used for law enforcement purposes as specified in Ordinance #1850-85 including various services, supplies and equipment; and
WHEREAS, the Division of Police needs to appropriate money from the unappropriated balance of the State Law Enforcement Contraband/Seizure Fund (2219) in the amount of $148,166.70; and
WHEREAS, the Division of Police needs to purchase office furniture which includes the cost of installation using seizure funds; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Police, in that it is immediately necessary to appropriate and expend funds from the State Law Enforcement Contraband Seizure Fund in order to purchase supplies, equipment and services for the Division of Police, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $148,466.70 is appropriated in Fund 2219 Law Enforcement Contraband Seizure Fund in Object Class 02 Materials and Supplies, and Object Class 03 Contractual Services, per the account codes in the attachment to this ordinance.
SECTION 2. That the monies appropriated in the foregoing Section 1 shall be paid upon order of the Public Safety Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That all funds necessary to carry out the purpose of these funds in 2018 are hereby deemed appropriated in an amount not to exceed the available cash balance in the funds.
SECTION 4. That the Finance and Management Director be and is hereby authorized to enter into a contract with King Business Interior to purchase office furniture and labor in accordance with the existing State of Ohio Term Contract established by the State of Ohio Purchasing Office with King Business Interiors, the purchase from which was authorized by Ordinance 582-87.
SECTION 5. That the expenditure of $69,412.53 or so much thereof as may be needed, is hereby authorized in Fund 2219 Law Enforcement Contraband Seizure Fund in Object Class 02 Materials and Supplies, and Object Class 03 Contractual Services per the account codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.