Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a Universal Term Contract with Motorola Inc., to purchase radio repair services for the Department of Public Safety, Division of Support Services, the largest user, and other City agencies in accordance with sole source procurement provisions of the Columbus City Codes. These radio repair services will be utilized by for repair of 800MHz radios. The sole source, Motorola Inc., is the manufacturer for these items and they have not authorized any Motorola partners access to service this equipment to the City of Columbus. The term of the proposed option contract would be three (3) years, expiring September 30, 2021, with the option to renew for one (1) additional year.
The Purchasing Office has negotiated terms and conditions with Motorola Inc., and completed a contract proposal document.
Motorola Solutions Inc. Vendor Acct. #007169 expires 4/11/2020
Total Estimated Annual Expenditure: $ 30,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Emergency Designation: This ordinance is being submitted as an emergency because Motorola Radio Repair Services are necessary in the work environment of Public Safety and other city agencies and any discontinuation of this product would negatively affect the delivery of valuable public services.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Radio Repair Services with Motorola Inc., in accordance with sole source provisions of City Code Chapter 329; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($1.00).
Body
WHEREAS, the Division of Support Services and other City agencies are in need of Motorola Radio Repair Services for the repair of 800MHz radios; and
WHEREAS, Motorola Solutions Inc. is the sole source for these services; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Director to enter into a Universal Term Contract for the option for Radio Repair Services with Motorola Inc., as the sole source provider of these services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for the option to purchase Motorola Radio Repair Services in accordance with the negotiated terms and specifications for a term of approximately three (3) years, expiring September 30, 2021, with the option to renew for one (1) additional year, as follows:
Motorola Solutions Inc., All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with the provisions of the City Code, Chapter 329, relating to sole source Procurement.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.