Explanation
BACKGROUND:
This legislation is to authorize the Director of Finance and Management, on behalf of the Director of the Department of Technology (DoT) to establish a purchase order with Gordon Flesch Company, Inc., utilizing a State of Ohio DAS Cooperative Contract MMA096 Contract Number 800546, with an expiration date of February 28, 2019. It is anticipated that the State will extend the contract beyond the February 28, 2019 date listed. This contract is authorized for the City’s use by Ordinance No. 582-27, for the maintenance of Canon production printing equipment and the lease.
The initial contract is for a thirty-six months lease and maintenance on the Canon production printing equipment authorized through ordinance 2907-2017, passed December 4, 2017, which established the first twelve months maintenance and lease through PO119203. The ordinance will authorize the second twelve months for both maintenance and leasing services. The cost of the maintenance on printing equipment is $7,609.75. The cost for the lease on the printing equipment is $31,967.04. The coverage term for both is November 21, 2018 through November 20, 2019. The total cost for the 2018 leasing of production printing equipment and maintenance services is $39,576.79.
DoT requires this equipment to produce payroll, wage and tax statements, income tax letters and forms and police letters and forms.
EMERGENCY:
Emergency action is requested to establish a purchase order at the earliest possible date and continue services from the contractor to avoid any delay in services provided.
FISCAL IMPACT:
In 2016 and 2017, $47,980.20 and $39,576.79, respectively, were legislated for maintenance services and leasing of production printing equipment. The total cost for the 2018 leasing of production printing equipment and maintenance services is $39,576.79. Funds have been budgeted and are available within the Department of Technology, Information Services Division, Information Services Opera...
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