Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into a contract with Traffic Logix Corporation for the purchase of ten (10) Radar Speed Sign, for the Department of Public Service, Division of Traffic Management.
These radar speed signs are designed to be used as a traffic calming measure to slow cars down in order to make streets safer for the travelling public. Speed radar display signs have been shown to slow drivers an average of 10%, usually for several miles, and have built-in traffic data collection that can be used for traffic studies.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010195). Seventy-two (72) bidders were solicited and four bids were received and opened on September 10, 2018.
After a review of the bids, the Division of Traffic Management recommends the award be made to Traffic Logix Corporation, the lowest, responsive, and best bidder for radar speed signs, for a grand total of $37,030.00.
Traffic Logix Corporation. is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE
Traffic Logix Corp., Vendor #021202, has begun the registration process on the Vendor Portal but has yet to complete the registration process. The supplier has been informed of the need to complete their registration before the purchase can be made from them.
3. FISCAL IMPACT
Voted Carryover funds are available for this expenditure within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget as well as a transfer of cash is necessary to establish budget authority and cash in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to obtain the radar speed signs at the earliest possible time to promote the safety of the travelling public.
Title
To authorize an amendment to the 2018 Capital Improvements Budget, to authorize a transfer of funds and appropriation within the Streets and Highways Bonds Fund; to authorize the Director of Finance and Management to establish a contract with Traffic Logix Corporation for the purchase of ten Radar Speed Signs for the Department of Public Service; to authorize the expenditure of up to $37,030.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($37,030.00)
Body
WHEREAS, the Purchasing Office opened formal bids on September 10, 2018, for ten Radar Speed Sign for the Division of Traffic Management; and
WHEREAS, the Division of Traffic Management recommends an award be made for the Radar Speed Sign, to the lowest, responsive, and responsible and best bidder, Traffic Logix Corporation; and
WHEREAS, the Division of Traffic Management will use the ten (10) Radar Speed Signs as a traffic calming measure in various areas of the City to slow cars down and collect traffic data; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to authorize a transfer of funds and appropriation within the Streets and Highways Bond Fund for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to authorize the Director of Finance and Management to establish a contract with Traffic Logix Corporation to obtain the radar speed signs at the earliest possible time to promote the safety of the travelling public, thereby preserving the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget is hereby amended, in Fund No. 7704 - Street and Highway Bonds Fund as follows:
Fund / Project ID / Project Name / Current Authority / Change / Amended Authority
7704 / P590105-100089 (Voted Carryover) / Pedestrian Safety Improvements-Sidewalk NOV / $529,649.00 / ($37,030.00) / $492,619.00
7704 / P540008-100006 (Voted Carryover) / Sign Upgrading-Overhead Beacons and Signs / $0.00 / $37,030.00 / $37,030.00
SECTION 2. That the transfer of $37,030.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Street and Highway Bonds Fund) from Dept-Div 5911 (Division of Infrastructure Management), Project P590105-100000 (Pedestrian Safety Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Division of Traffic Management), Project P540008-100006 (Sign Upgrading/Street Name Signs), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management is hereby authorized to establish a contract with Traffic Logix Corporation for the purchase of ten Radar Speed Signs for the Department of Public Service, Division of Traffic Management, in accordance with RFQ010195 specifications on file in the Purchasing Office.
SECTION 4. That the expenditure of $37,030.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Street and Highway Bonds Fund), Dept-Div 5913 (Division of Traffic Management), Project P540008-100006 (Pedestrian Safety Improvements - Commodities - Overhead Beacons and Signs), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.