Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a professional services contract through the City’s RFP process with Toole Design Group in the amount of up to $520,000.00 for the Operation Sidewalks - School Sidewalks - Eastland project.
The intent of the RFP is to provide the City of Columbus, Department of Public Service, with continuing, contractual access to additional resources that are necessary to perform professional engineering and survey services as well as provide technical expertise for the Department to implement sidewalk projects to provide improved pedestrian access to schools. The Operation Sidewalks - School Sidewalks - Eastland project will install sidewalk along streets surrounding Independence High School and Liberty Elementary School.
The Department of Public Service initiated a Request for Proposals for the Operation Sidewalks - School Sidewalks 2018 project. One RFP was issued for three projects (Near South, Hilltop, and Eastland) with the intention of awarding the three projects to three companies. The project was formally advertised on the Vendor Services web site from July 16, 2018, to August 16, 2018. The city received twelve (12) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 31, 2018.
The responding firms were:
Company Name City/State Majority/MBE/MBR/FBE/AS1/PHC
2LMN Columbus, OH MBE
Dynotec Columbus, OH MBE
IBI Group (M E Companies) Columbus, OH Majority
JMT Columbus, OH Majority
Karpinski Engineering Columbus, OH Majority
Korda/Nemeth Columbus, OH Majority
OHM Advisors Columbus, OH Majority
Osborn Engineering Columbus, OH Majority
Ribway Engineering Columbus, OH MBE
Stone Environmental Columbus, OH FBE
Toole Design Group Columbus, OH MBR
Woolpert Columbus, OH Majority
Korda/Nemeth Engineering received the highest evaluation committee score and will be awarded the Operation Sidewalks - School Sidewalks - Hilltop contract. Woolpert received the second highest evaluation committee score and will be awarded the Operation Sidewalks - School Sidewalks - Near South contract. Toole Design Group received the third highest evaluation committee score and will be awarded the Operation Sidewalks - School Sidewalks - Eastland contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Toole Design Group.
2. CONTRACT COMPLIANCE
Toole Design Group’s contract compliance number is CC45429-164557 and expires 7/31/2018. Toole will need to renew contract compliance to be awarded the contract.
3. FISCAL IMPACT
Funding for this contract will come from Fund 7704, the Streets and Highways Bond Fund, Project P590955 (Operation Safewalks), Voted 2016 Debt SIT Supported. The use of these funds is contingent upon the 2018 bond sale proceeds being deposited later this month. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules and to allow the department to enter into contract and preserve department schedules.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with Toole Design Group for the Operation Sidewalks - School Sidewalks - Eastland project; to authorize the expenditure of up to $520,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($520,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide additional resources to perform various professional engineering, survey, and technical expertise for the Department of Public Service to implement sidewalk projects to provide improved pedestrian access to schools; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Operation Sidewalks - School Sidewalks 2018 project; and
WHEREAS, Toole Design Group was recommended to be awarded for the Operation Sidewalks - School Sidewalks - Eastland contract by the evaluation committee; and
WHEREAS, it is necessary to enter into a contract with Toole Design Group for the provision of professional engineering consulting services described above in the amount of up to $520,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, funding for this contract will come from Fund 7704, the Streets and Highways Bond Fund, Project P590955 (Operation Safewalks), Voted 2016 Debt SIT Supported, and the use of these funds is contingent upon the 2018 bond sale proceeds being deposited later this month; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Toole Design Group in order to maintain established project schedules for the Operation Sidewalks program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P590955 - 100056 / Operation Sidewalks - School Sidewalks 2018 (Voted 2016 Debt SIT Supported) / $1,080,000.00 / ($520,000.00) / $560,000.00
7704 / P590955 - 100059 / Operation Sidewalks - School Sidewalks - Eastland (Voted 2016 Debt SIT Supported) /$0.00 / $520,000.00 / $520,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Toole Design Group at 886 North High Street, Suite 300, Columbus, Ohio 43215, for the Operation Sidewalks - School Sidewalks - Eastland project in an amount up to $520,000.00.
SECTION 3. That the expenditure of $520,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P590955 - 100059 (Operation Sidewalks - School Sidewalks - Eastland), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance and contingent upon the 2018 bond sale funds being made available for use.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.