Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with IBI Group through the City's RFP process in the amount of up to $600,000.00 for the Roadway - General Engineering 2018 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete its capital improvements commitments.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - General Engineering 2018 contract. The project was formally advertised on the Vendor Services web site from July 16, 2018, to August 9, 2018. The City received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 22, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
2LMN Columbus, OH MBE
EMH&T Columbus, OH MAJ
Gannett Fleming Columbus, OH MAJ
IBI Group Columbus, OH MAJ
Johnson, Mirmiran & Thompson, Inc. Columbus, OH MAJ
Korda/Nemeth Columbus, OH MAJ
Prime AE Group, Inc. Columbus, OH MBE
Ribway Engineering Columbus, OH MBE
IBI Group was recommended to be awarded by the evaluation committee and will be awarded the Roadway - General Engineering 2018 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against IBI Group.
2. CONTRACT COMPLIANCE
IBI Group’s contract compliance number is CC005392 and expires 1/10/2019.
3. FISCAL IMPACT
Funding for this contract will come from Fund 7704, the Streets and Highways Bond Fund, Project P530103 (Arterial Street Rehabilitation), Voted 2016 Debt SIT Supported. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project, and a transfer of cash is required to align funding with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the roadway projects in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To amend the 2018 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with IBI Group for the Roadway - General Engineering 2018 project; to authorize the expenditure of up to $600,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($600,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide additional resources to perform various professional engineering, survey, and technical expertise for the Department of Public Service to implement roadway projects; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - General Engineering 2018 project; and
WHEREAS, IBI Group submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with IBI Group for the provision of professional engineering consulting services described above in the amount of up to $600,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funding for this contract will come from Fund 7704, the Streets and Highways Bond Fund, Project P530103 (Arterial Street Rehabilitation), Voted 2016 Debt SIT Supported, and the use of these funds is contingent upon the 2018 bond sale proceeds being deposited later this month; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with IBI Group to complete roadway projects in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100054 / Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd-Phase A (Voted 2016 Debt SIT) / $3,138,829.00 / ($600,000.00) / $2,538,829.00
7704 / P531010-100000 / Roadway - General Engineering 2018 (Voted 2016 Debt SIT) / $0.00 / $600,000.00 / $600,000.00
SECTION 2. That the transfer of $600,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Rd- 161 to Morse Rd - Phase A), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531010-100000 (Roadway - General Engineering 2018), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with IBI Group at 8101 North High Street, Suite 100, Columbus, Ohio, 43235, for the Roadway - General Engineering 2018 project in an amount up to $600,000.00.
SECTION 4. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531010-100000 (Roadway - General Engineering 2018), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance and contingent upon the 2018 bond sale funds being made available for use.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.