Explanation
1. BACKGROUND
This legislation authorizes the Director of Finance and Management to establish purchase orders with Truck Country of Indiana, dba Stoops Freightliner - Quality Trailer, and with ESEC Corporation, dba Columbus Peterbilt, for the Division of Refuse Collection to purchase sixteen CNG powered automated side loader refuse trucks.
The Department of Public Service, Division of Refuse Collection, utilizes automated side loader refuse trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. This purchase will replace sixteen refuse trucks that have reached the end of their useful service life.
The Purchasing Office advertised and solicited a formal request for proposal (SA006157) to establish universal term contracts for CNG powered automated side loader refuse trucks. Proposals were evaluated and four (4) universal term contracts were established for the purchase of these vehicles with the intent to compare vendors on equipment performance, longevity and overall satisfaction with the equipment. The first and second purchases are to be of an equal number of trucks from each vendor for the comparison. The third purchase will be to the vendor of the equipment that performed the best during the comparison period.
The City of Columbus purchases approximately eight (8) automated side loader refuse trucks per year. The first purchase under the universal term contracts for the comparison was done with Ordinance 2166-2016 for sixteen trucks using $5,360,000.00 of 2015 and 2016 capital budget money. This purchase is the second and last for the comparison, using $5,631,773.00 from the Department of Public Service’s 2017 and 2018 capital budget along with the General Government Grant Fund. As part of the contract cost, the city will send representatives to the manufacturing facility for inspect...
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