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File #: 2712-2018    Version: 1
Type: Ordinance Status: Passed
File created: 9/25/2018 In control: Public Utilities Committee
On agenda: 11/19/2018 Final action: 11/21/2018
Title: To authorize the Director of Public Utilities to enter into a contract with the Ohio Basement Authority for the Volunteer Sump Pump Program - Blueprint North Linden, Phase 1; to authorize the appropriation and transfer of $455,011.01 within the Sanitary Sewer Permanent Improvement Bond Fund; to authorize transfers of $3,148.69 within the Sanitary Sewer Permanent Improvement Bond Fund; $1,728,851.81 within the Sanitary Sewer General Obligation Bond Fund; $6.06 within the Sanitary Sewer Build America Bond Fund; $31,430.55 within the Super Build America Bond Fund; to authorize a total expenditure of up to $2,218,448.12; and to amend the 2018 Capital Improvements Budget. ($2,218,448.12)
Attachments: 1. Ord 2712-2018 Bid Tab 650876-111181 081518, 2. Ord 2712-2018 QFF Volunteer Sump Pump 650876-111181, 3. Ord 2712-2018 650876-111181 Volunteer Sump Pump - Blueprint North Linden 1 Director's Legislation Information Sheet, 4. Ord 2712-2018 Subcontractor Utilization Form 650876-111181, 5. Ord 2712-2018 DAX Financial Form 650876-111181

Explanation

 

1.   BACKGROUND:  This legislation authorizes the Director of Public Utilities to enter into an agreement with the Ohio Basement Authority for the Volunteer Sump Pump Program - Blueprint North Linden, Phase 1, CIP 650876-111181. The work for this project consists of installing sump pumps and other such work as may be necessary to complete the contract in accordance with the technical specifications as set forth in this Invitation For Bid (IFB).

 

2.  PROCUREMENT: The Department of Public Utilities advertised for bids pursuant to the requirements of city code section 329 for the Blueprint Clintonville: Sump Pump Project No. 1 project and received one bid. This bid was opened and evaluated using the bid tab and Quality Factor Form (QFF) process. It was determined that the Ohio Basement Authority best met the needs of the Department of Public Utilities.

 

3.  PROJECT TIMELINE:  Contract work shall be substantially complete within in a manner acceptable to the City within 365 days from the date that a Notice To Proceed (NTP) is issued by the City. Note: this project will involve multiple projects.

 

4.   EMERGENCY DESIGNATION: An emergency designation is not requested at this time.

 

5.  CONTRACT COMPLIANCE NUMBER:  38-3823702 | MAJ | Exp. 05/5/2019 | Vendor # 015314

 

6.   ENVIRONMENTAL IMPACT:  NA

 

7.   FISCAL IMPACT: This ordinance authorizes the appropriation and transfer of $455,011.01 in cash from the Sanitary Sewer Permanent Improvement Bond Fund 6115. It also authorizes the transfer from the following funds:

$1,728,851.81 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109;  $6.06 from the Sanitary Sewer Build America Bond Fund, Fund 6113; $31,430.55 from the Super Build America Bond Fund, Fund 6114; $3,148.69 from the Sanitary Sewer Permanent Improvement Bond Fund, Fund 6115. This ordinance amends the 2018 Capital Improvements Budget to create sufficient budget authority for this project.

 

Title

 

To authorize the Director of Public Utilities to enter into a contract with the Ohio Basement Authority for the Volunteer Sump Pump Program - Blueprint North Linden, Phase 1; to authorize the appropriation and transfer of $455,011.01 within the Sanitary Sewer Permanent Improvement Bond Fund; to authorize transfers of $3,148.69 within the Sanitary Sewer Permanent Improvement Bond Fund; $1,728,851.81 within the Sanitary Sewer General Obligation Bond Fund; $6.06 within the Sanitary Sewer Build America Bond Fund; $31,430.55 within the Super Build America Bond Fund; to authorize a total expenditure of up to $2,218,448.12; and to amend the 2018 Capital Improvements Budget. ($2,218,448.12)

 

Body

 

WHEREAS, the Department of Public Utilities is under a mandate from Ohio EPA to eliminate sanitary sewer overflows and basement back-ups; and

 

WHEREAS, Blueprint North Linden, Phase 1 Volunteer Sump Pump Program is designed to reduce residential backups in the impacted area; and

 

WHEREAS, it is necessary to authorize the appropriation and transfer of $455,011.01 within the Sanitary Sewer Permanent Improvement Bond Fund 6115; and

 

WHEREAS, it is necessary to authorize the transfer of $1,728,851.81 within the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109;

 

WHEREAS, it is necessary to authorize the transfer of the following: $6.06 within the Sanitary Sewer Build America Bond Fund 6113; $31,430.55 within the Super Build America Bond Fund 6114; $3,148.69 within the Sanitary Sewer Permanent Improvement Bond Fund, Fund 6115; and

 

WHEREAS, it is necessary to authorize an expenditure of up to $2,218,448.12 from multiple sewer bond funds for the project, which includes $2,000.00 for Prevailing Wage Administration; and

                    

WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget to create sufficient authority for this project; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a service contract with the Ohio Basement Authority for the Volunteer Sump Pump Program - Blueprint North Linden, Phase 1, CIP 650876-111181 to be  implemented at the earliest practical date; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1. That the Director of Public Utilities is hereby authorized to enter into contract with the Ohio Basement Authority, 911 Stelzer Road, Columbus, Ohio 43219 for the Volunteer Sump Pump Program - Blueprint North Linden, Phase 1 project in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.

 

SECTION 2. That it is necessary to appropriate and transfer $455,011.01 within the Sanitary Sewer Permanent Improvement Bond Fund 6115 per the accounting codes in the attachment to this ordinance.

 

SECTION 3. That the City Auditor is hereby authorized to transfer within and expend up to total $1,728,851.81 from the Sanitary Sewer General Obligation Bond Fund 6109; $6.06 from the Build America Bond Fund 6113; and $31,430.55 from the Super Build America Bond Fund 6114; $3,148.69 within the Sanitary Sewer Permanent Improvement Bond Fund, Fund 6115 per the account codes in the attachment to this ordinance.

 

SECTION 4. That the 2018 Capital Improvements Budget Ordinance is hereby amended as follows:

 

Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change

6109 | 650230-100001 | JPWWTP Primary Clarifiers Electrical Upgrades | $11,050 | $0 | (-$11,050)

6109 | 650261-101000 | WWFT Professional Construction Management | $1,000 | $0 | (-$1,000)

6109 | 650262-102000 | WWTF PCM for Small Capital Projects | $3,697 | $0 | (-$3,697)

6109 | 650404-100043 | 2016 Annual Lining Contract | $20,906 | $0 | (-$20,906)

6109 | 650570-100000 | Woodward Ave. Sanitary | $15,470 | $0 | (-$15,470)

6109 | 650573-100000 | Joyce Ave Sanitary Sewer | $654 | $0 | (-$654)

6109 | 650704-100001 | OSIS Augment Relief Sewer, Henry St | $26,889 | $0 | (-$26,889)

6109 | 650706-100000 | Lower Olentangy River, 5th Ave Dam | $1,816 | $0 | (-$1,816)

6109 | 650729-100000 | Technology Resources | $5,204 | $0 | (-$5,204)

6109 | 650762-100000 | GIS Professional Services | $51| $0 | (-$51)

6109 | 650800-100000 | General CA/CI | $27,742 | $0 | (-$27,742)

6109 | 650800-100021 | Lrg Dia. Rehab Alum Creek Trunk N CA/CI | $107,248 | $0 | (-$107,248)

6109 | 650870-109152 | Blueprint 5th Ave by Northwest - Edgehill / Meadow | $58,092 | $0 | (-$58,092)

6109 | 650870-122171 | BP Near South - Morrill/Ann Area Integrated Sols | $81,629 | $0 | (-$81,629)

6109 | 650876-100000 | Volunteer Sump Pump Program | $104,155| $0 | (-$104,155)

6109 | 650876-110172 | Volunteer Sump Pump Program- Project 2 | $29,915 | $0 | (-$29,915)

6109 | 650745-100010 | 2018 General Construction Contract | $2,300,000 | $1,066,665 | (-$1,233,335)

6109 | 650876-111181 | Volunteer Sump Pump - BP North Linden, Phase 1 | $3,073,000 | $4,306,335 | (+$1,233,335) New

6109 | 650876-111181 | Volunteer Sump Pump - BP North Linden, Phase 1 | $0 | $495,518 | (+$495,518) Carryover

 

6113 | 650728-100000 | Asset Program Development | $7| $0 | (-$7)

6113 | 650876-111181 | Volunteer Sump Pump - BP North Linden, Phase 1 | $0 | $7 | (+$7)

 

6114 | 650741-100000 | Scioto River Basin Augmentation | $31,431| $0 | (-$31,431)

6114 | 650876-111181 | Volunteer Sump Pump - BP North Linden, Phase 1 | $0 | $31,431 | (+$31,431)

 

6115 | 650499-100000 | Upper Scioto West Shaft | $0 | $62,310 | +$62,310 (authority to match cash)

6115 | 650499-100000 | Upper Scioto West Shaft | $62,310 | $0 | (-$62,310)

6115 | 650741-100000 | Scioto River Basin Augmentation | $3,149 | $0 | (-$3,149)

6115 | 671999-100000 | Unallocated Balance | $221,842 | $392,701 | +$170,859 (authority to match cash)

6115 | 671999-100000 | Unallocated Balance | $392,701 | $0 | (-$392,701)

6115 | 650876-111181 | Volunteer Sump Pump - BP North Linden, Phase 1 | $0 | $458,160 | (+$458,160)

 

SECTION 5. That the Director of Public Utilities is authorized to expend up to $1,728,851.81 from the Sanitary Sewer General Obligation Bond Fund 6109, which includes $2,000.00 for Prevailing Wage Administrative Fees; $6.06 from the Build America Bond Fund 6113; $31,430.55 from the Super Build America Bond Fund 6114; and $458,159.70 from the Sanitary Sewer Permanent Improvements Bond Fund 6115 per the account codes in the attachment to this ordinance

 

SECTION 6: That Ohio Basement Authority shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.

 

SECTION 7.   That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.

 

SECTION 8.   That funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 9.   That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 10.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.