Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with Stantec in the amount of up to $350,000.00 for Part 1 of the Arterial Street Rehabilitation - Avery Road Widening project. Part 1 will encompass preliminary design, while Part 2 will be detailed design with the possible inclusion of MORPC funding, subject to availability. Part 1 will proceed as planned regardless of the availability of MORPC funding. The department intends to apply for MORPC Attributable Funding for Part 2 and then modify the contract based on Part 1 of the contract and the results of the application.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the improvement of the Avery Road corridor from Hayden Run Road to Tuttle Crossing Boulevard.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Avery Road Widening contract. The project was formally advertised on the Vendor Services web site from June 29, 2018, to July 26, 2018. The City received seven responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 2, 2018. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Stantec Columbus, OH MAJ
EMH&T Columbus, OH MAJ
GPD Columbus, OH MAJ
American Structurepoint Columbus, OH MAJ
DLZ of Ohio Worthington, OH MBR
JMT Columbus, OH MAJ
HDR Columbus, OH MAJ
Stantec received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - Avery Road Widening contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec.
2. CONTRACT COMPLIANCE
Stantec’s contract compliance number is CC000462 and expires 09/07/2019.
3. FISCAL IMPACT
Funding for this contract is available within the Hayden Run South TIF Fund. This is a revenue TIF fund so it is necessary to appropriate and transfer funds from the Hayden Run South TIF Fund to the Hayden Run South TIF Capital Fund, which is an expenditure fund, so the funds can be used to pay for the Arterial Street Rehabilitation - Avery Road Widening project. It is also necessary to amend the 2018 Capital Improvement Budget to reflect the cash made available for use in the Hayden Run South TIF Capital Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To appropriate funds within the Hayden Run South TIF Fund and the Hayden Run South TIF Capital Fund; to authorize the transfer of cash from the Hayden Run South TIF Fund to the Hayden Run South TIF Capital Fund; to amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with Stantec for the Arterial Street Rehabilitation - Avery Road Widening project; to authorize the expenditure of up to $350,000.00 from the Hayden Run South TIF Capital Fund to pay for the project; and to declare an emergency. ($350,000.00 )
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the improvement of the Avery Road corridor from Hayden Run Road to Tuttle Crossing Boulevard; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Avery Road Widening project; and
WHEREAS, Stantec submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Stantec for the provision of professional engineering consulting services described above in the amount of up to $350,000.00 ; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation from Fund 4450, the Hayden Run South Fund, to Fund 7767, the Hayden Run South TIF Capital Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Stantec in order to provide funding for the Arterial Street Rehabilitation - Avery Road Widening so that the project will be completed in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $350,000.00 is appropriated in Fund 4450 (Hayden Run South Fund), Dept-Div 4401 (Development Administration), P530103-100057 (Arterial Street Rehabilitation - Avery Road Widening), in Object Class 10 (Transfer Out Operating); and the sum of $350,000.00 is appropriated in Fund 7767 (Hayden Run South TIF Capital Fund), Dept-Div 4401 (Development Administration), Project P530103-100057 (Arterial Street Rehabilitation - Avery Road Widening), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of the sum of $350,000.00 , or so much thereof as may be needed, is hereby authorized from Fund 4450 (Hayden Run South TIF Fund), Dept-Div 4401 (Development Administration), to Fund 7767 (Hayden Run South TIF Capital Fund), Dept-Div 4401 (Development Administration), per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7767 / P530103-100057 / Arterial Street Rehabilitation - Avery Road Widening / $0.00 / $350,000.00 / $350,000.00 (To match cash transferred in Section 2 above)
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Stantec at 1500 Lake Shore Drive, Suite 100, Columbus, Ohio, 43204, for the Arterial Street Rehabilitation - Avery Road Widening project in an amount up to $the sum of $350,000.00 is appropriated .
SECTION 5. That the expenditure of $350,000.00 , or so much thereof as may be needed, is hereby authorized in Fund 7767 (Hayden Run South TIF Capital Fund), Dept-Div 4401 (Development Administration), Project P530103-100057 (Arterial Street Rehabilitation - Avery Road Widening), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.