Explanation
1. BACKGROUND
This ordinance authorizes the Finance and Management Director, on behalf of the Infrastructure Management Division, to establish a purchase order in the amount of $110,980.40 from a Universal Term Contract (UTC) (PA002635) with Bell Equipment Company for the acquisition of one (1) Epoke S4902 Sirius AST Spreader. This equipment will be used by the Department Public Service, Division of Infrastructure Management, who is responsible for treating Columbus roadways for ice and snow. This multiple year UTC was established by the Purchasing Office for the acquisition of Anti-Icing/Deicing Equipment.
2. CONTRACT COMPLIANCE INFORMATION
Bell Equipment’s contract compliance number is C007526 and expires 8/17/19.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from Street and Highway Bonds Fund (7704).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be used for the upcoming snow season.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of one (1) Epoke S4902 Sirius AST spreader unit for the Division of Infrastructure Management to be used for snow and ice control in accordance with the established universal term contract with Bell Equipment; to authorize the expenditure of $110,980.40 from the Street and Highway Bonds Fund (7704); and declare an emergency. ($110,980.40)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for snow and ice removal along the City's roadway system; and
WHEREAS, the Division of Infrastructure Management desires to purchase one (1) Epoke S4902 Sirius AST unit to assist with snow and ice removal; and
WHEREAS, the City of Columbus Purchasing office has established a Universal Term Contract with Bell Equipment for the purchase of Epoke equipment; and
WHEREAS, is necessary to authorize the Director of Finance and Management to enter into a contract and establish a purchase order with Bell Equipment in the amount of up to $110,980.40; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the purchase of said unit so that the equipment can be used for the upcoming snow season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Bell Equipment utilizing the existing universal term contract for Anti-Icing/Deicing Equipment at a total cost $110,980.40 on behalf of the Department of Public Service.
SECTION 2. That the expenditure of $110,980.40, or so much thereof as may be necessary is hereby authorized to be expended from the Street and Highway Bond Fund (7704) per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.