Explanation
1. BACKGROUND
This legislation authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreements listed below for the purchase of five (5) Light Duty Trucks for the Division of Infrastructure Management. The Division of Infrastructure Management has a need to replace several light duty trucks that have already exceeded their useful life.
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g): Light Duty Trucks contracts.
2. UNIVERSAL TERM CONTRACT PURCHASE AGREEMENTS:
Light Duty Trucks - PA003231 expires 6/30/2020
3. CONTRACT COMPLIANCE INFORMATION
George Byers Sons Inc. contract compliance number is C006008 and expires 6/15/19.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
4. FISCAL IMPACT
Funds are budget and available for this expenditure from the Street Construction Maintenance and Repair Fund (2265).
5. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that these replacement trucks can be put into service as quickly as possible. The vehicles they are replacing are beyond their useful life or have already been retired.
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Light Duty Trucks for the Infrastructure Management Division; and to authorize the expenditure of $163,400.00 from the Street Construction Maintenance and Repair Fund (2265); and to declare an emergency. ($163,400.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of Light Duty Tucks; and
WHEREAS, the Division of Infrastructure Management has a need to replace several light duty trucks; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Light Duty Trucks, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Light Duty Trucks.
SECTION 2. That the expenditure of $163,400.00 or so much thereof as may be needed, be and is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund); Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.