Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Paint, Finishes and Tools with PPG Architectural Finishes dba Glidden Professional Paint Center, and Sherwin Williams Company. The Department of Finance and Management, Facilities Management Division is the primary user for paint, coatings, finishes, and tools. Paint, coatings, finish products are used to maintain and repair walls and floors. The term of the proposed option contracts would be approximately two years, expiring October 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 4, 2018. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010238). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
PPG Architectural Finishes Dba Glidden Professional Paint Center CC# 001964, expires September 10, 2020, Paint, Finishes and Tools UTC All Items, $1.00
Sherwin Williams Company, CC# 006419, expires September 18, 2020, Paint, Coatings, Finishes, and Tools UTC All Items, $1.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure so that these contracts for paint, coatings, finishes, and tools are available as soon as possible in order to maintain city facilities.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Paint, Finishes and Tools with PPG Architectural Finishes, dba Glidden Professional Paint Center, and Sherwin Williams Company; to authorize the expenditure of $2.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($2.00).
Body
WHEREAS, these Paint, Coatings, Finishes, and Tools UTC will provide for the purchase of paint, coatings, finishes, and tools used to repair walls and floors; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 4, 2018, and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is necessary to authorize the Finance and Management Director to immediately enter into two (2) Universal Term Contracts for the option to purchase paint, coatings, finishes, and tools, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Paint, Finishes and Tools, in accordance with Request for Quotation RFQ010238 for a term of approximately two (2) years, expiring October 31, 2020, with the option to renew for one (1) additional year, as follows:
PPG Architectural Finishes, dba Glidden Professional Paint Center, Paint, Coatings, Finishes, and Tools UTC, All Items, $1.00
Sherwin Williams Company, Paint, Coatings, Finishes, and Tools UTC, All Items, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.