Explanation
BACKGROUND:
This ordinance authorizes the appropriation of $69,279.03 to the Columbus City Schools (CCS) Telephone Services subfund of the Information Services Operating Fund to fund continued project management for the city/ school’s joint VOIP project.
Ordinance 2557-2017, passed by Columbus City Council on October 30, 2017, authorized the City of Columbus to enter into a memorandum of understanding (MOU) with Columbus City Schools to assist with the deployment of a voice-over-internet protocol (VOIP) solution. Subsequent ordinances 2956-2017 and 2958-2017 authorized appropriating and expending $673,871.10, respectively, to procure supplies, services and equipment to initiate the project.
Of that initial amount appropriated, it was determined that only $604,592.07 was needed for the project at that time. The balance of $69,279.03 was cancelled off the certificate established with passage of the aforementioned ordinance and is now unappropriated in the Columbus City Schools Telephone Services subfund of the Information Services Operating fund. These funds are now needed to fund continued project management services for the project.
FISCAL IMPACT:
Cash totaling $69,279.03 is available for appropriation in the Columbus City Schools (CCS) Telephone Services subfund. These funds became available following the cancellation of encumbering documents that resulted from passage of ordinance 2958-2017.
EMERGENCY DESIGNATION:
Emergency designation is being requested so that the funds being appropriated by this ordinance are available for project management services at the earliest practicable date.
Title
To authorize the appropriation of $69,279.03 to the Information Services Operating, (CCS) Telephone Services Subfund for continued project management services for the VOIP City of Columbus, Columbus City Schools collaborative partnership; and to declare an emergency. ($69,279.03)
Body
WHEREAS, the City of Columbus entered into a memorandum-of-understanding to enter into a collaborative partnership with Columbus City Schools to assist with implementing a Voice-Over-Internet-Protocol (VOIP) solution at Columbus City Schools; and
WHEREAS, Columbus City Schools forwarded the City of Columbus $673,871.10 to initiate the project; and
WHEREAS, only $604,592.07 was needed for project initiation, leaving a balance of $69,279.03; and
WHEREAS, the City of Columbus desires to appropriate these moneys for continued project management services on behalf of the CCS; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to appropriate $69,279.03 to the Columbus City Schools for the immediate preservation of the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Information Services Operating, Columbus City Schools (CCS) Telephone Services Subfund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year, the sum of $69,279.03 is hereby appropriated to the Information Services Operating, Columbus City Schools (CCS) Telephone Services Subfund as follows: (see 2916-2018 EXP)
Dept.: 47 | Div.: 4702 | Obj Class: 03 | Main Account: 63050 | Fund: 5100 | Sub-fund: 510010 | Program: IT021 | Section 3: 470201 | Section 4: IT15 | Section 5: NA | Amount: $69,279.03 |
SECTION 2. That funds appropriated shall be paid upon order of the Director of the Department of Technology and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.