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File #: 2565-2018    Version: 1
Type: Ordinance Status: Passed
File created: 9/10/2018 In control: Finance Committee
On agenda: 11/19/2018 Final action: 11/21/2018
Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Quality Truck Body and Equipment Co., Inc. for the up-fitting of a maintenance service vehicle; to authorize the transfer within and the expenditure of $39,216.00 from the Fleet Management Capital Fund; to amend the CIB; and to declare an emergency. ($39,216.00)
Attachments: 1. Ord 2565-2018 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Quality Truck Body and Equipment Co., Inc. for the up-fitting of a maintenance service vehicle per the results of bid RFQ009837. This up-fitting is for a New Ford F550 cab chassis CNG powered truck purchased by Fleet Management will replace an older diesel powered vehicle. The vehicle is used by mechanics in Fleet Management to make service calls on city equipment, especially fire apparatus in Fire Stations and occassionally on emergency scenes. The up-fit includes the walk in box and equipment to make a fully functional mechanic service truck including a PTO driven air compressor, parts and tool storage shelving and cabinets and work bench.
The Purchasing Office opened formal bids on August 2, 2018 and two (2) bid were received as follows:

Quality Truck Body and Equipment Co., Inc.: $39,216.00
Kaffenbarger: $54,249.00


The bid submitted by Quality Truck Body and Equipment Co., Inc. met all bid specifications and requirements, therefore the Fleet Management Division awards the contract to the lowest, responsive and responsible bidder, Ace Truck Body, Inc.

SUPPLIER: Quality Truck Body and Equipment Co., Inc CC#: 34-1085422 ; MAJ, Expires 8-30-2019

Fiscal Impact: This Ordinance authorizes the expenditure of $39,216.00 from the Fleet Management Capital Fund. The ordinance also authorizes the transfer of funds between projects within the Fleet Management Capital Fund and an amendment to the CIB. For 2018, the Fleet Management Division budgeted $100,000 for capital funded Fleet Vehicle Replacement. In 2017 $111,000 was expended for capital funded Fleet Vehicle Replacement.

Emergency action is requested to ensure that a newer vehicle can be placed into service for immediate use by the Fleet Management Division.

Title

To authorize the Finance and Management Director, on behalf of the...

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