Explanation
This ordinance will authorize the Director of Finance and Management to enter into contract for the purchase of Syngenta golf course pesticides for the Recreation and Parks Department as a result of waiving the competitive bidding provisions of the Columbus City Code.
The waiving of Columbus City Code 329 is in the best interest of the City as the pricing structure set by Syngenta Golf Course pesticide supplier requires the same pricing to be offered by each local vendor. An Informal cost proposal has been submitted by Harrell’s in the amount of $182,906.30. Credit or rebate in the amount of $18,154.25 shall be applied. As a result of the program credit, the total amount of contract for Fall 2018 order should be $164,752.05.
Harrell’s is the current supplier for golf pesticides and has provided the product in a timely and accurate manner with no concerns or issues to the end user.
Background: The Golf Program had soil samples completed in 2017 on all six courses and discovered the turf has developed some resistance issues from repetitive use; essentially the pesticides being used are producing little to no benefit. This is neither cost effective nor an environmentally friendly measure as we need to use more pesticides to get results.
This legislation will authorize the establishment of an ACPR for the award of the contract for the Syngenta Fall Purchasing Program 2018. It is in the best interest of the City to waive the City Code Formal Bid procedures. Syngenta offers a fall purchasing program to its vendors that packages pesticides into bundles and offers deep discounts and rebates. In order to take advantage of Syngenta’s fall purchasing program, the order must be placed in December 7, 2018 to be eligible.
Emergency Justification: An emergency is being requested in order to meet the fall order purchasing program deadline of December, 2018.
Benefits to the Public: Golfers benefit by having better turf utilization of safer pesticides providing excellent course conditions, a great product for the customer.
Area(s) Affected: Airport, Mentel, Champions, Raymond, Turnberry, and Wilson Golf Courses.
Master Plan Relation: The Golf Courses continue to support the mission of the Recreation and Parks Master Plan by ensuring a strong customer base with successful on-going revenue producing operations.
Principal Parties:
Harrell’s LLC
5105 New Tampa Highway
Lakeland Fl. 33815
Vendor#020552
Contract compliant through 3/7/2020
Fiscal Impact: $164,752.05 is in the Recreation and Parks Operating Fund 2285 to meet the financial obligations of these expenditures.
Title
To authorize the expenditure in the amount of $164,752.05 for the purchase of golf turf pesticides from the Recreation and Parks Operating fund; to authorize the Director of Finance and Management to enter into contract with Harrell's, LLC for the purchase of Golf Course pesticides for the Recreation and Parks Department; to waive the formal competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($164,752.05)
Body
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of City Code Chapter 329 to purchase directly from Harrell’s as part of Syngenta program using pre-established vendors offering the same pricing structure; and
WHEREAS, it is necessary to authorize the expenditure of $164,752.05 from the Recreation and Parks Department Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Harrell's, LLC for golf course pesticides; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with the Harrell’s, LLC in an amount not to exceed $164,752.05 for the purchase of Golf course pesticides on behalf of the Recreation and Parks Department.
SECTION 2. That this Council finds it to be in the best interests of the City to waive the relevant provisions of Chapter 329 of City Code relating to formal Competitive bidding for this purchase.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That, for the purpose stated in Section 1, the expenditure of $164,752.05, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund No. 2285 as follows:
See attached DAX funding Information
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.