Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Kaffenbarger Truck Equipment Company, in the amount of $21,860.00 for the installation of two (2) V Plow blades and two (2) Stainless Steel Spreaders per the results of bid RFQ010284. The installation of two (2) V Plow blades and two (2) Stainless Steel Spreaders on two (2) trucks for use by the Recreation and Parks Department. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. One bid was received and opened for RFQ010284 on September 17, 2018 as follows:
Kaffenbarger Truck Equipment Company, (CC#: 31-0802979, exp. 2/27/20, MAJ) $21,860.00
The Finance and Management Department recommends the bid be awarded to Kaffenbarger Truck Equipment Company, as the lowest, most responsive and responsible bidder.
Kaffenbarger Truck Equipment Company. Vendor #004325, Certification EBO_CC, non MBE/FBE
Fiscal Impact: This ordinance authorizes an appropriation and expenditure of $21,860.00 from the Special Income Tax Fund with Kaffenbarger Truck Equipment Company, for the installation of two (2) V Plow blades and two (2) Stainless Steel Spreaders. Funding for this acquisition is budgeted within the Special Income Tax Fund for 2018 citywide vehicle acquisitions. The department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2018 Citywide Vehicle Acquisitions. In total, $7.5 million in 2017 and $6.0 million in 2016 were expended from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.
Emergency action is requested to ensure uninterrupted snow plowing service during the upcoming winter months.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order with Kaffenbarger Truck Equipment Company, for the installation of two (2) V Plow blades and two (2) Stainless Steel Spreaders; to authorize the appropriation and expenditure of $21,860.00 from the Special Income Tax fund; and to declare an emergency. ($21,860.00)
Body
WHEREAS, the City has a need for V Plow blades and Stainless Steel Spreaders for use by the Recreation and Parks Department, and
WHEREAS, the Purchasing Office advertised a formal bid (RFQ010284) on September 17, 2018, and
WHEREAS, the Finance and Management Department recommends a bid award to Kaffenbarger Truck Equipment Company, as the overall lowest, most responsive, and responsible bidder, and
WHEREAS, funding for this acquisition is budgeted and available within the Special Income Tax fund, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to establish a purchase order for the installation of two (2) V Plow blades and two (2) Stainless Steel Spreaders to ensure uninterrupted snow plowing service during the upcoming winter months, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Kaffenbarger Truck Equipment Company for the installation of two (2) V Plow blades and two (2) Stainless Steel Spreaders, as follows:
Request for Quotation RFQ010284: Kaffenbarger Truck Equipment Company, $21,860.00.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $21,860.00 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2819-2018 Legislation Template.xls
SECTION 3. That the expenditure of $21,860.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2819-2018 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.