Explanation:
This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with O.A. Spencer, Inc. for the King Arts Complex Improvements Design project.
Background: Previous projects have addressed minor HVAC concerns as they arose, however the King Arts Complex is in need of a complete HVAC piping overhaul as well as potential redistribution of existing units to better service entire building. Renovations to the lobby, auditorium, and kitchen are a secondary priority as budget allows.
The Phase I Assessment reviewed and investigated the existing conditions and provided thorough and accurate recommendations by O.A. Spencer. Now complete, O.A. Spencer has delivered a more conclusive scope of services for design and construction to provide the services the City is requesting.
As Phase I legislation stated, this Design Contract modification for Phase II allows for the design of the improvements and construction administration services.
Principal Parties:
O.A. Spencer, Inc.
343 East Livingston Avenue
Columbus, OH, 43215
Othelda Spencer, 614-461-1033
CCN: 31-1574528
July 31, 2021
Benefits to the Public: The King Arts Complex is a unique culture and arts institution which is comprised of the Barbara Nichols Theater, a second floor educational wing, and the historically significant Pythian Theater which was rehabilitated in 1987 and expanded in 1989 to include the old Garfield Elementary School. Located in the King Lincoln District, the King Arts Complex is listed on the National Register of Historic Places. Maintenance and improvements to this facility helps prolong the life and usability of the center for future generations to utilize and enjoy.
Community Input/Issues: The King Arts Complex staff has worked with Recreation and Parks from the beginning of this project to develop the scope of work.
Area(s) Affected: Near East Community. Planning area 19.
Fiscal Impact: The expenditure of $31,645.40 was legislated for the King Arts Complex Improvements Design contract by Ordinance 0480-2018. This ordinance will provide funding that will modify the previously authorized amount by $80,000.00. $80,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $111,645.40.
Title
To authorize the Director of Recreation and Parks to modify the contract with O.A. Spencer, Inc. for the King Arts Complex Improvements Design project; to authorize a modification amount of $80,000.00 for total expenditure of $111,645.40. ($80,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to to modify the contract with O.A. Spencer, Inc. for the King Arts Complex Improvements Design project; and
WHEREAS, it is necessary to authorize a modification amount of $80,000.00 for total expenditure of $111,645.40 from the Recreation and Parks Voted Bond Fund 7702; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to modify the contract with O.A. Spencer, Inc. for the King Arts Complex Improvements Design project
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $80,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.