Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to modify the contract with PRIME AE Group for the design of lobby renovations at various Community Centers.
Background: In the Summer of 2016, CRPD Design and Construction Staff visited all of the Department’s Community Centers to consult with Center Staff and compile a list of needed improvements at each of the centers. One of the major items identified during these visits was the need to renovate several lobbies in order to create a more accessible, welcoming, and safer experience for visitors. After developing schematic designs for ten different lobbies, the Department is now ready to move forward with the detailed design and renovation of the lobbies located at the Adams, Barnett, and Holton Community Centers.
This contract will be for Professional Services for the design of the lobby renovations at these three centers. The renovations are to be primarily focused on aesthetic improvements as well as improvements to the functional layout and operations of each center’s lobby. Additionally, the project will include the adjacent office and circulation space.
The initial contract for this project included the Program Verification and Schematic Design Phases. In the original legislation, the Department stated that it intended to request a modification to the contract with Prime AE for the remainder of the project once the Phase I work was complete. This contract modification will provide professional services during the Design Development, Construction Documentation, Bidding, and Construction Administration phases of the project. By modifying the contract with Prime AE, the Department will save time and budget, allowing for a seamless continuation of the work that began during Phase I of the project.
Principal Parties:
Prime AE Group, Inc.
8415 Pulsar Place, Suite 300
Columbus, OH 43240
Chris Beninelli 614-839-0250
26-0546656
Exp. 9/21/19
Emergency Justification: An emergency is being requested in order to allow the renovation work to be performed in the Spring of 2019 prior to the busy summer season at the Community Centers.
Benefits to the Public: This project will benefit the City and the surrounding community by improving the aesthetics and functionality of the local Community Centers. Residents will be more likely to visit their Community Center when the lobby feels safe and welcoming. They will also benefit from the improved functionality of the lobby that will result in better service from Community Center Staff.
Community Input/Issues: The main source of input on this project so far has been from CRPD Recreation Programing Staff including Community Center managers and staff. These staff members work in the buildings on a daily basis and are very familiar with what improvements are needed to better serve their visitors. However, as the project continues to move through the design process, community center visitors will be able to be engaged directly to see what lobby improvements they would like to see at the Community Centers.
Area(s) Affected:
Adams Community Center (Krumm Park): Northeast (12)
Barnett Community Center: Eastmoor / Walnut Ridge (20)
Holton Community Center: Hilltop (15)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by strategically prioritizing community center improvements and by empowering center managers to optimize potential and improve service delivery. It will improve the consistency of the appearance of the community centers and remove access and circulation barriers.
Fiscal Impact: The expenditure of $159,072.68 was legislated for the Community Center Lobby Renovation Design contract by Ordinance 0457-2018. This ordinance will provide funding that will modify the previously authorized amount by $98,194.14. $98,194.14 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $257,266.82.
Title
To authorize the Director of Recreation and Parks to modify the contract with PRIME AE Group for the design of lobby renovations at various Community Centers; to authorize a modification amount of $98,194.14 for total expenditure of $257,266.82 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($98,194.14)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to modify the contract with PRIME AE Group for the design of lobby renovations at various Community Centers; and
WHEREAS, it is necessary to authorize a modification amount of $98,194.14 for total expenditure of $257,266.82 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary authorize the Director to modify the contract with Prime AE Group in order to allow the renovation work to be performed in the Spring of 2019 prior to the busy summer season at the Community Centers; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to modify the contract with PRIME AE Group for the design of lobby renovations at various Community Centers.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $98,194.14 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.