Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with 2K General Company for repairs and improvements to the Raymond Memorial Golf Course Clubhouse.
Background: The Raymond Memorial Golf Course was originally established in 1954 with the current clubhouse being constructed in 1990. After almost twenty years of service, the clubhouse is in need of several significant repairs and improvements including repairs to exterior concrete pavement, stairs, patio, and basement walls. This project will also provide new energy efficient doors and windows throughout the building. The project is scheduled to be complete by March 29, 2019. The Department intends to request additional legislation for third party Construction Management Services on this project.
Total cost for the project will not exceed $363,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 29, 2018 and were received by the Recreation and Parks Department on September 18, 2018.
Company Status Amount
GHM Inc MAJ $257,536.00 (non-responsive bid)
2K General Company MAJ $330,000.00
Gutknecht Construction Co. MAJ $376,000.00
BOMAR Construction Co., Inc. FBE $384,743.00
R.W. Setterlin Building Company MAJ $395,578.00
After reviewing the proposals that were submitted, it was determined that 2K General Company was the lowest and most responsive bidder. The low bid from GHM Inc. was determined to be non-responsive as the vendor did not meet the prequalification requirements of Columbus City Code 329.21.
2K General Company and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
2K General Company
19 Gruber Street, Building B
Delaware, OH 43015
Clayton Morgan, (740) 417-9195
CCN: 31-1653018
Contract Compliance Expiration Date:
Emergency Justification: This legislation will need to be emergency in order to allow the repair work to be performed during the Winter slow season at the golf course in order to minimize the disruption to regular activities.
Benefits to the Public: This project will benefit the community by improving an existing City owned and operated facility to extend its useful life. It will address several needed repairs that will make the building safer and more accessible for use. The new doors and windows will also make the building more energy efficient and reduce ongoing utility costs.
Community Input/Issues: Since the repairs included in this project are utilitarian in nature, community input was not directly provided. However, staff that is responsible for the day to day operation of the facility did provide input on how the repairs could be performed to improve the general operation of the facility.
Area(s) Affected: West Scioto (8)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by supporting the expansion of revenue-producing amenities and by addressing maintenance concerns with a higher level of care in high-visibility and high-use areas.
Fiscal Impact: $363,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702, Bond Fund 7712, and Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with 2K General Company for repairs and improvements to the Raymond Memorial Golf Course Clubhouse; to authorize the appropriation of $210,771.58 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $311,657.40 between projects within the Recreation and Parks Bond Fund and Permanent Improvement Fund; to amend the 2018 Capital Improvements Budget Ordinance 1010-2018; to authorize the expenditure of $363,000.00 from the Recreation and Parks Bond Fund and Permanent Improvement Fund; and to declare an emergency. ($363,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with 2K General Company for repairs and improvements to the Raymond Memorial Golf Course Clubhouse; and
WHEREAS, it is necessary to authorize the appropriation of $51,961.24 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $311,657.40 or so much thereof as may be needed between projects within the Recreation and Parks Bond Fund 7702, Bond Fund 7712, and Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize that the 2018 Capital Improvements Budget Ordinance 1010-2018 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $363,000.00 from the Voted Bond Fund 7702, Bond Fund 7712, and Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in that it is necessary to allow the repair work to be performed during the Winter slow season at the golf course in order to minimize the disruption to regular activities; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized and directed to enter into contract with 2K General Company for repairs and improvements to the Raymond Memorial Golf Course Clubhouse.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $51,961.24 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $311,657.40 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702, Bond Fund 7712, and Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2018 Capital Improvements Budget Ordinance 1010-2018 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702:
Fund 7702; P510429-100001; Golf - Equipment Replacements (Voted Carryover) / $0 / $7,409 / $7,409 (to match cash)
Fund 7702; P510429-100004; Golf - Hard Surface Improvements (Voted Carryover) / $0 / $3,863 / $3,863 (to match cash)
Fund 7702; P510429-100016; Golf - Misc. Improvements (Voted Carryover) / $0 / $1,425 / $1,425 (to match cash)
Fund 7712:
Fund 7712; P510429-100001; Golf - Equipment Replacements (Voted Carryover) / $0 / $14,222 / $14,222 (to match cash)
Fund 7712; P510429-100003; Golf - Bunker Improvements (Voted Carryover) / $0 / $150 / $150 (to match cash)
Fund 7712; P510429-100023; Golf - Equipment Replacements (Voted Carryover) / $0 / $2,499 / $2,499 (to match cash)
Fund 7747:
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $171,717 / $39,055 / $210,772 (to match cash)
Fund 7702:
Fund 7702; P510429-100001; Golf - Equipment Replacements (Voted Carryover) / $7,409 / ($7,409) / $0
Fund 7702; P510429-100004; Golf - Hard Surface Improvements (Voted Carryover) / $3,863 / ($3,863) / $0
Fund 7702; P510429-100016; Golf - Misc. Improvements (Voted Carryover) / $1,425 / ($1,425) / $0
Fund 7702; P510429-100031; Golf - Project Cost Allocation (Voted Carryover) / $22,646 / ($22,646) / $0
Fund 7702; P510017-100001; Park and Playground - Misc. (SIT Supported) / $310,000 / $207,483 / $102,517
Fund 7702; P510429-100025; Golf - Raymond Golf Course Improvements (Voted Carryover) / $64,175 / $35,343 / $99,518
Fund 7702; P510429-100025; Golf - Raymond Golf Course Improvements (SIT Supported) / $0 / $207,483 / $207,483
Fund 7712:
Fund 7712; P510429-100001; Golf - Equipment Replacements (Voted Carryover) / $14,222 / ($14,222) / $0
Fund 7712; P510429-100003; Golf - Bunker Improvements (Voted Carryover) / $150 / ($150) / $0
Fund 7712; P510429-100023; Golf - Equipment Replacements (Voted Carryover) / $2,499 / ($2,499) / $0
Fund 7712; P510430-100000; Golf - Champions Clubhouse (Voted Carryover) / $0 / $16,871 / $16,871
Fund 7747:
Fund 7747; P747999-100000; Unallocated Balance Fund 7747 (Carryover) / $210,772 / ($51,961) / $158,811
Fund 7747; P510035-100000; Facility Renovation (Carryover) / $4,039 / $51,961 / $56,000
SECTION 8. For the purpose stated in Section 1, the expenditure of $363,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Fund 7702, Bond Fund 7712, and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.