Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company through the City’s bid process for the Pedestrian Safety Improvements-Binns Burroughs SRTS (HCMP) PID 94014 project and to provide payment for construction, construction administration and inspection services.
This contract will construct new sidewalks along the eastside of Binns Boulevard from approximately 410 feet north of South Stephens Drive to the existing sidewalk at the intersection of Eakin Road, and along the westside of Binns Boulevard from South Stephens Drive north to the existing sidewalk, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is December 10, 2018, with a project completion date of August 2, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on September 11, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $440,636.14 Columbus, OH Majority
Double Z Construction Company $457,273.68 Columbus, OH Majority
G & G Concrete Construction, LLC $537,533.15 Columbus, OH Majority
Trucco Construction Co., Inc. $559,787.02 Columbus, OH Majority
Columbus Asphalt Paving Inc. $566,626.28 Gahanna, OH Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $440,636.14. The amount of construction administration and inspection services will be $44,063.61. The total legislated amount is $484,699.75.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/30/19.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursement grant from the Ohio Department of Transportation will partially fund construction for this project in the amount of $247,779.56 from the Federal Transportation Grants Fund, Fund 7765, Project G591802. Public Service will contribute a local share amount of $192,856.58 for construction and $44,063.61 for inspection, for a total of $236,920.19. The Public Service local share amount is available within the Streets and Highway Bonds Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement budget; to appropriate funds within the Federal Transportation Grants Fund; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Pedestrian Safety Improvements - Binns Burroughs Safe Routes to School project; to authorize the expenditure of up to $247,779.56 from the Federal Transportation Grants Fund and of up to $236,920.19 from the Streets and Highway Bonds Fund for the project; and to declare an emergency. ($484,699.75)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements-Binns Burroughs SRTS (HCMP) PID 94014 project; and
WHEREAS, the work for this project consists of constructing new sidewalks along the east side of Binns Boulevard from approximately 410 feet north of South Stephens Drive to the existing sidewalk at the intersection of Eakin Road, and along the west side of Binns Boulevard from South Stephens Drive north to the existing sidewalk and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Pedestrian Safety Improvements-Binns Burroughs SRTS (HCMP) PID 94014 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements-Binns Burroughs SRTS (HCMP) PID 94014 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to appropriate funds within the Federal Transportation Grants Fund; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Hghways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P590105-100015 / Pedestrian Safety Improvements-Franklinton Community Mobility Plan (Voted Carryover) / $515,991.00 / ($236,921.00) / $279,070.00
7704 / P590105-100440 / Pedestrian Safety Improvements-Binns Burroughs SRTS (HCMP) PID 94014 (Voted Carryover) / $0.00 / $236,921.00 / $236,921.00
SECTION 2. That appropriation of $17,461.26, or so much thereof as may be needed, is hereby authorized to be transferred within Fund 7704 (Streets and Highways Bond Fund), From Dept-Div 5911 (Infrastructure Management), Project P590105-100000 (Pedestrian Safety Improvements), in Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100000 (Pedestrian Safety Improvements), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $247,779.56 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591802 (Binns Blvd Sidewalks PID94104), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $539,666.88, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590105-100015 (Pedestrian Safety Improvements-Franklinton Community Mobility Plan), object class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P590105-100440 (Pedestrian Safety Improvements-Binns Burroughs SRTS (HCMP) PID 94014), object class 06 (Capital Outlay) between projects.
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio, 43223, for the Pedestrian Safety Improvements-Binns Burroughs SRTS (HCMP) PID 94014 project in the amount of up to $440,636.14 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $44,063.61.
SECTION 6. That the expenditure of $247,779.56, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591802 (Binns Blvd Sidewalks 94104), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $236,920.19, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590105-100440 (Pedestrian Safety Improvements-Binns Burroughs SRTS (HCMP) PID 94014), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. that, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.