Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to renew the contract with Wellcomp Managed Care Services, Inc. (Wellcomp) in the amount of $85,232.70 to provide prisoner medical claims services as needed for the Division of Police. The scope of services outlined in the City’s Request for Proposal include: processing, negotiating, and auditing prisoner medical claims.
The specifications within the RFP allows for the option of three (3), one (1) year renewals. Consequently, the term of the contract could potentially be four (4) years. This is the third renewal of potentially three (3) renewals. The annual cost for the renewals will be based on a fee schedule established in the RFP.
Bid Information: Formal Bid # SA006090 was opened on November 12, 2015. One response was received as follows:
Wellcomp Managed Care Services, Inc. (Wellcomp)
The RFP evaluation committee which was comprised of Division of Police personnel from Fiscal and Human Resources recommended that a contract be awarded to Wellcomp Managed Care Services, Inc (Wellcomp).
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance - CC022808 expires on 12/14/2019
Emergency Designation: Emergency legislation is requested to enable the Division of Police to immediately process the necessary paperwork to enter into a contract with Wellcomp Managed Care Services, Inc. to continue the services to reduce claim costs.
FISCAL IMPACT: This ordinance authorizes an expenditure of $85,232.70 from the 2018 General Fund Budget for processing prisoner medical claims for the Division of Police. Funds are available in the Division's 2018 General Fund Budget. In 2017, $82,750.20 was encumbered and/or spent, $80,340.00 was encumbered and/or spent in 2016, and $78,000.00 was encumbered and/or spent for this purpose in 2015.
Title
To authorize the Director of Public Safety to renew the contract with Wellcomp Managed Care Services, Inc. (Wellcomp) for the Division of Police for the review, auditing, and processing of prisoner medical claims; to authorize the expenditure of $85,232.70 from the General Fund; and to declare an emergency ($85,232.70).
Body
WHEREAS, the Director of Public Safety desires to renew a contract with Wellcomp Managed Care Services, Inc. (Wellcomp) for processing, auditing, and negotiating prisoner medical claims, effective December 15, 2018 until December 14, 2019; and
WHEREAS, Wellcomp Managed Care Services, Inc. (Wellcomp) shall process, audit, and negotiate prisoner medical claims as needed by Division of Police; and
WHEREAS, funds are budgeted in the Division’s 2018 General Fund budget; and
WHEREAS, a request for proposal SA006090, for processing prisoner medical claims was opened on November 12, 2015; and
WHEREAS, an evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a request for proposal, SA006090, opened on November 12, 2015, and
WHEREAS, the committee recommended Wellcomp Managed Care Services, Inc. (Wellcomp) as the vendor to award the contract. The specifications stated that this contract could be renewed for three (3) additional one (1) year terms. This is the third of the three potential renewals; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director to renew a contract with Wellcomp Managed Care Services, Inc. (Wellcomp) for processing, auditing, and negotiating prisoner medical claims for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into the third renewal contract with Wellcomp Managed Care Services, Inc. (Wellcomp) for the purpose of processing, auditing, and negotiating prisoner medical claims for the Division of Police.
SECTION 2. That the expenditure of $85,232.70, or so much thereof as may be needed, be and the same is hereby authorized in Fund 1000, object class 03 General Fund-Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.