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File #: 2901-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/12/2018 In control: Public Utilities Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize the Director of Public Utilities to renew its contract with General Temperature Control, Inc. to provide Boiler Maintenance Services for various facilities of the Department of Public Utilities; and to authorize the expenditure of $275,000.00 from the Sewerage System Operating Fund and $12,000.00 from the Water Operating Fund. ($287,000.00)
Attachments: 1. 2901-2018 Financial Coding, 2. 2901-2018 Info Form
Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to renew its contract with General Temperature Control, Inc. for the purpose of providing Boiler Maintenance Services for the Department of Public Utilities facilities at the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, the Sewer Maintenance Operations Center, the Dublin Road Water Plant, and the Hap Cremean Water Plant, FEM Project No. 1502.8. Other Department facilities may be added in the future. The work to be performed under this contract will be mainly boilers and their associated equipment and systems that require inspection, testing, troubleshooting, chemical addition and balancing, maintenance, and repair or replacement of failed components. The work may also include updating of software and firmware for the various boiler system heating units or any boiler associated equipment. Maintenance and repair of piping systems, fees for State Inspections, and necessary chemicals are also considered part of the boiler system and therefore part of the required work.

The Department of Public Utilities solicited Competitive Bids for the subject services in accordance with the provisions of Section 329 (RFQ006735). Six hundred ninety-one (691) vendors were solicited. One (1) bid (1 MAJ) was received, on October 4, 2017. General Temperature Control, Inc. was determined to be the lowest, responsive, responsible, and best bidder.

The original contract was for one (1) year to and including January 22, 2019. The contract language allows for the Department of Public Utilities to renew the contract for three (3) additional years based upon mutual agreement of the parties, availability of budgeted funds, and approval by City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This proposed renewal #1 is for year 2 of the contract. The contract will be...

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