Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a professional service contract with Evans, Mechwart, Hambleton & Tilton, Inc. for the enhancement of the Stormwater Utility Management System software application for the Department of Public Utilities. The agreement for this purchase will be established in accordance with the pertinent provisions for Sole Source Procurement of Chapter 329 of the Columbus City Code.
The Stormwater Utility Management System (SUMS) software is utilized by the Department of Public Utilities, Geographic Information System (GIS) Section to manage and integrate data from the GIS impervious information and update the Columbus Utilities Billing Systems (CUBS) with equivalent residential unit (ERU) calculations. The software has been utilized for approximately twelve (12) years and the proposed enhancement will allow for additional information to be accessed and updated related to any premise/account in CUBS from within SUMS reducing duplication of work. This will assure greater accuracy and timely updating by staff. Additional enhancements will allow for automated topology checking, alerts and messaging in a shared environment and live access to Falcon DMS documents.
Evans, Mechwart, Hambleton & Tilton, Inc. is the sole source provider for updates and enhancements to the Stormwater Utility Management System software.
SUPPLIER: Evans, Mechwart, Hambleton & Tilton, Inc. (31-0685594, DAX #004214); Expires 1/19/2020
Evans, Mechwart, Hambleton & Tilton, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $59,373.32 is being requested for this purchase.
$3,200.00 was spent in 2018
$0.00 was spent in 2017
$0.00 was spent in 2016
Title
To authorize the Director of Public Utilities to enter into contract with Evans, Mechwart, Hambleton & Tilton, Inc. for the purchase of professional services to provide enhancements to the Stormwater Utility Management System for the Department of Public Utilities, in accordance with relevant provisions of City Code pertaining to sole source procurement; and to authorize the expenditure of $3,621.77 from the Electricity Operating Fund, $23,036.85 from the Water Operating Fund, $25,827.39 from the Sewerage System Operating Fund, and $6,887.31 from the Stormwater Operating Fund. ($59,373.32)
Body
WHEREAS, the Department of Public Utilities utilizes the Sewer Utility Management System developed by Evans, Mechwart, Hambleton & Tilton, Inc., the sole distributor of this program; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into contract for professional services for enhancements to the Sewer Utility Management System with Evans, Mechwart, Hambleton & Tilton, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into a contract with Evans, Mechwart, Hambleton & Tilton, Inc., 5500 New Albany Road, Columbus, OH 43054, for the purchase of professional services for enhancements to the Sewer Utility Management System for the Department of Public Utilities.
SECTION 2. That this purchase contract is being established in accordance with the relevant provisions of Chapter 329 of City Code relating to Sole Source procurement.
SECTION 3. That the expenditure of $59,373.32 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.