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File #: 2995-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/24/2018 In control: Finance Committee
On agenda: 11/19/2018 Final action: 11/21/2018
Title: To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Building Maintenance Electrical Parts and Supplies with Consolidated Electrical Distributors, Inc., Loeb Electric Company, and State Electric Supply Company; to authorize the expenditure of $3.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($3.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Electrical Supplies with Consolidated Electrical Distributors, Inc., Loeb Electric Company, and State Electric Supply Company. The Department of Finance and Management, Facilities Management Division is the primary user for building electrical products. Conduit, wiring, electricians’ tools, power distribution, and computerized components are used to maintain building electrical systems. The term of the proposed option contracts would be approximately two years, expiring November 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 11, 2018. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010388). Three bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Consolidated Electrical Distributors, Inc. CC# 010270, expires March 1, 2020, Building Maintenance Electrical Parts and Supplies UTC Item No. 6, $1.00

Loeb Electric Company, CC# 006028, expires June 1, 2020, Building Maintenance Electrical Parts and Supplies UTC Item Nos. 1 thru 3, 5, 7, 8, 10 thru 12, 16,17, 19, 21, 23 thru 25, 27, 28, 31, 33, 34, 40, and 42 , $1.00

State Electric Supply Company, CC# 027160, expires March 9, 2020, Building Maintenance Electrical Parts and Supplies UTC Item Nos. 4, 9, 13 thru 15, 18, 20, 22, 29, 32, 35, 38, and 39, $1.00

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure so that these contracts for building electrical products are...

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