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File #: 3010-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/25/2018 In control: Public Utilities Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize the Finance and Management Director to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of a Flygt Volute Submersible Pump for the Jackson Pike Wastewater Treatment Plant; to authorize the expenditure of $119,052.89 from the Sewerage Operating Fund. ($119,052.89)
Attachments: 1. ORD 3010-2018 Financial Coding, 2. ORD 3010-2018 Bid Tabulation, 3. ORD 3010-2018 Information

Explanation

 

BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of a Flygt Volute Submersible Pump for the Jackson Pike Wastewater Treatment Plant for the Division of Sewerage and Drainage. The Flygt Volute Submersible Pump will be used to pump grit out of the OARS Tunnel. 

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010566). Fifty-five (55) bidders (1 F1, 2 MBE, 2 MBR, 50 MAJ) were solicited and two bids (1 MAJ and 1 MBR) were received and opened on October 25, 2018.  After a review of the bids, the Division of Sewerage and Drainage recommends an award be made for all items to Xylem Water Solutions USA, Inc. in the amount of $119,052.89 as the lowest, responsive, responsible and best bidder.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

SUPPLIER:  Xylem Water Solutions USA, Inc., Vendor#008147, CC#45-2080074, Expires 4/23/2020, Majority Status

 

FISCAL IMPACT:  $119,052.89 is budgeted and needed for this purchase.

 

$104,753.22 has been spent in 2018

$102,178.40 was spent in 2017

$146,819.17 was spent in 2016

 

 

Title

 

To authorize the Finance and Management Director to enter into a contract with Xylem Water Solutions USA, Inc. for the purchase of a Flygt Volute Submersible Pump for the Jackson Pike Wastewater Treatment Plant; to authorize the expenditure of $119,052.89 from the Sewerage Operating Fund. ($119,052.89)

 

 

Body

 

WHEREAS, the Purchasing Office opened formal bids on October 25, 2018 for the purchase of a Flygt Volute Submersible Pump for the Jackson Pike Wastewater Treatment Plant; and

 

WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest, responsive, responsible and best bidder, Xylem Water Solutions USA, Inc.; and

 

WHEREAS, the Jackson Pike Wastewater Treatment Plant is in need to purchase a Flygt Volute Submersible Pump to pump grit out of the OARS Tunnel; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into a contract with Xylem Water Solutions USA, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ010566 on file in the Purchasing Office; now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director be and is hereby authorized to enter into a contract for all items with Xylem Water Solutions USA, Inc. to purchase a Flygt Volute Submersible Pump for the Jackson Pike Wastewater Treatment Plant in accordance with RFQ010566 specifications on file in the Purchasing Office.

 

SECTION 2.  That the expenditure of $119,052.89 or so much thereof as may be needed, be and the same hereby is authorized in Fund 6100 (Sewerage Operating) in object class 06 Capital Outlay in the amount of $119,052.89; per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.