Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company through the City’s bid process for the Roadway Improvements - Lazelle Road Phase C PID 95607 project and to provide payment for construction, construction administration and inspection services.
This contract includes reconstruction, resurfacing and widening of Lazelle Road from Sancus to Worthington Woods Blvd., including side streets. Improvements will include, sidewalks, shared use path, street lighting, water lines, storm sewers, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is December 10, 2018. The contract has a completion date of September 30, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on October 18, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Company $5,220,852.78 Columbus, Ohio Majority
Shelly & Sands, Inc. $5,339,498.41 Columbus, Ohio Majority
Trucco Construction Co., Inc. $5,670,911.95 Delaware, Ohio Majority
Complete General Construction $5,863,852.89 Columbus, Ohio Majority
Miller Bros. Const., Inc. $5,883,839.22 Archbold, Ohio Majority
Strawser Paving Company $6,029,661.09 Columbus, Ohio Majority
Elite Excavating Co. of Ohio, Inc. $6,266,387.33 Ontario, Ohio Majority
Award is to be made to Double Z Construction Company as the lowest responsive and responsible and best bidder for their bid of $5,220,852.78. The amount of construction administration and inspection services will be $522,085.28. The total legislated amount is $5,742,938.06.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Double Z Construction Company is CC005966 and expires 6/9/2019.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this project is available as follows:
$4,594,350.42 within the Federal Transportation Grant Fund, Fund 7765, as a reimbursable grant, grant #G591506 (Lazelle Rd Phase C 95607), provided by ODOT.
$1,142,600.23 within the Transportation Grants Fund, Fund 7763, Grant #G591814 (Lazelle Rd Phase C CC09V), provided by OPWC.
The remaining balance of $5,987.41 is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement budget; to appropriate funds within the Federal Transportation Grants Fund and the Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Roadway Improvements - Lazelle Road Phase C project; to authorize the expenditure of up to $5,742,938.06 from the Streets and Highways Bond Fund, the Federal Transportation Grants Fund, and the Transportation Grants Fund for the project; and to declare an emergency. ($5,742,938.06)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway Improvements - Lazelle Road Phase C PID 95607 project; and
WHEREAS, the work for this project consists of reconstruction, resurfacing and widening of Lazelle Road from Sancus to Worthington Woods Blvd., including side streets, with improvements including, sidewalks, shared use path, street lighting, water lines, and storm sewers; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Roadway Improvements - Lazelle Road Phase C PID 95607 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - Lazelle Road Phase C PID 95607 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, Federal Transportation and Ohio Public Works grant funds will be used to pay for a portion of this project and those funds must be appropriated; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Double Z Construction Company to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530161-100145 / Roadway Improvements - Lazelle Road Phase A (Voted 2016 Debt SIT Supported) / $150,000.00 / ($5,988.00) / $144,012.00
7704 / P530161-100148 / Roadway Improvements - Lazelle Road Phase C PID 95607 (Voted 2016 Debt SIT Supported) / $0.00 / $5,988.00 / $5,988.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $4,594,350.42 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591506 (Lazelle Rd Phase C 95607), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $1,142,600.23 is appropriated in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591814 (Lazelle Rd Phase C CC09V), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio, 43204, for the Roadway Improvements - Lazelle Road Phase C PID 95607 project in the amount of up to $5,220,852.78 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $522,085.28.
SECTION 5. That the expenditure of $4,594,350.42, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Grant G591506 (Lazelle Rd Phase C 95607), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $1,142,600.23, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591814 (Lazelle Rd Phase C CC09V), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $5,987.41, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P530161-100148 (Roadway Improvements - Lazelle Road Phase C), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.