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File #: 3033-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/29/2018 In control: Public Service & Transportation Committee
On agenda: 11/19/2018 Final action: 11/21/2018
Title: To authorize the Director of Public Service to modify an existing contract with RouteSmart Technologies, Inc., for annual licensing and maintenance fees relative to the Routing Optimization System project; to authorize the expenditure of up to $47,970.00 from the General Fund; to authorize the expenditure of up to $20,559.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($68,529.00)
Attachments: 1. Ordinance 3033-2018 Accounting Codes
Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify an existing professional services contract with RouteSmart Technologies, Inc. (RouteSmart) relative to the Route Optimization System project.

Ordinance 1223-2015 authorized the Director of Public Service to execute a professional services contract with RouteSmart to facilitate the implementation of a route optimization system for City refuse collection and snow removal services.

Ordinance 2752-2016 authorized the Director of Public Service to execute a contract modification with RouteSmart to facilitate the acquisition of additional equipment necessary to the completion of the aforesaid route optimization system.

Ordinance 2101-2017 authorized the Director to execute a contract modification with RouteSmart to support annual software licensing and maintenance fees through June 30, 2018.

The purpose of this modification is to extend the term of the existing contract with RouteSmart and to authorize the payment of annual software licensing and maintenance fees through September 30, 2019.

Original Contract Amount: $1,000,000.00 (Ord. 1223-2015, EL017163)
Modification 1 Amount: $57,655.00 (Ord. 2752-2016, PO041262)
Modification 2 Amount: $77,579.00 (Ord. 2101-2017, PO101426)
Modification 3 Amount: $68,529.00 (This ordinance)
Total Contract Amount, including all Modifications: $1,203,763.00

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against RouteSmart Technologies, Inc.

2. CONTRACT COMPLIANCE
Presently, RouteSmart Technologies, Inc. does not have a valid contract compliance number and will be required to become contract compliant before entering into contract with the City.
3. FISCAL IMPACT
Funds in the amount of $68,529.00...

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