Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Best Equipment Inc. for the purchase of two (2) Sewer Combination Machines for the Division of Sewerage and Drainage. This equipment will be used by the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the city. This purchase was approved by Fleet Management and will replace Brass Tags #23012 and #23013.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ009983). Thirty-seven (37) bidders (3 MBE, 2 MBR, 32 MAJ) were solicited and eight (MAJ) bids were received and opened on October 11, 2018. After a review of the bids, the Division of Sewerage and Drainage recommends an award be made for all items on the alternate bid to Best Equipment Inc. in the amount of $704,253.90 as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Best Equipment Inc. Vendor#007016, CC#35-1097778, expires 10/11/20
FISCAL IMPACT: $704,253.90 is required for this purchase.
$0.00 has been spent in 2018.
$0.00 was expended in 2017.
$0.00 was expended in 2016.
Title
To authorize the Finance and Management Director to establish a contract with Best Equipment Inc. for the purchase of two (2) Sewer Combination Machines for the Division of Sewerage and Drainage; and to authorize the expenditure of $704,253.90 from the Sewerage Operating Fund. ($704,253.90)
Body
WHEREAS, the Purchasing Office opened formal bids on October 11, 2018 for the purchase of two (2) Sewer Combination Machines; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the most responsive, responsible and best bidder, Best Equipment Inc.; and
WHEREAS, the Sewer Combination Machines will be used by the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the city; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Best Equipment Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ009983 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items on alternate bid with Best Equipment Inc. for the purchase of two (2) Sewer Combination Machines for the Division of Sewerage and Drainage in accordance with RFQ009983 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $704,253.90 or as much thereof as may be needed is hereby authorized in Fund 6100 (Sewerage Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.