Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Shelly & Sands, Inc., for the Intersection Improvements - Livingston Avenue at Barnett Road project and to provide payment for construction, construction administration, and construction inspection services.
This contract includes improvement of the Livingston Avenue and Barnett Road intersection by replacement of the traffic signal, modification of the Barnett Road profile, addition of northbound and southbound dedicated left turn lanes and sidewalk along Barnett Road, improvement of drainage by replacement of the storm sewer and the addition of a dry detention basin, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is January 07, 2019. The project was let by the Office of Support Services through Vendor Services and Bid Express. Seven bids were received on October 18, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Shelly & Sands, Inc. $1,185,486.48 Columbus, Ohio Majority
Strawser Paving Company $1,324,913.65 Columbus, Ohio Majority
Double Z Construction Company $1,354,827.47 Columbus, Ohio Majority
Complete General Construction $1,451,632.60 Columbus, Ohio Majority
George J. Igel & Co., Inc. $1,458,969.71 Columbus, Ohio Majority
Columbus Asphalt Paving Inc. $1,504,952.49 Gahanna, Ohio Majority
Danbert, Inc. $1,506,013.03 Plain City, Ohio Majority
Award is to be made to Shelly & Sands as the lowest responsive and responsible and best bidder for their bid of $1,185,486.48. The amount of construction administration and inspection services will be $118,548.65. The total legislated amount is $1,304,035.13.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly & Sands is CC006043 and expires 3/1/2020.
3. PRE-QUALIFICATION STATUS
Shelly & Sands and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a budgeted expense within the Department of Public Service’s 2018 Capital Improvement Budget. Funding for this project is available as follows:
$719,969.59 within the Federal Transportation Grant Fund, Fund 7765, as a reimbursable grant, grant #G591805 (Livingston Ave at Barnett Rd PID 98518), provided by ODOT.
The remaining balance of $584,065.54 was budgeted under Fund 7704, the Streets and Highways Bond Fund, within the Streets and Highways Bond Fund, Fund 7704, Project 530086-100031(Intersection Improvements - Livingston Avenue at Barnett Road).
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Shelly & Sands for the Intersection Improvements - Livingston Avenue at Barnett Road project; to authorize the expenditure of up to $1,304,035.13 from the Federal Transportation Grants Fund and the Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,304,035.13)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - Livingston Avenue at Barnett Road project; and
WHEREAS, the work for this project consists of the improvement of the Livingston Avenue and Barnett Road intersection by replacement of the traffic signal, modification of the Barnett Road profile, addition of northbound and southbound dedicated left turn lanes and sidewalk along Barnett Road, improvement of drainage by replacement of the storm sewer and the addition of a dry detention basin, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Shelly & Sands will be awarded the contract for the Intersection Improvements - Livingston Avenue at Barnett Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Intersection Improvements - Livingston Avenue at Barnett Road project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project and funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Shelly & Sands to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2018, the sum of $719,969.59 is appropriated in Fund 7765 (the Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), G591805 (Livingston Ave at Barnett Rd PID 98518), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Shelly & Sands, 1515 Harmon Avenue, Columbus, Ohio, 43223, for the Intersection Improvements - Livingston Avenue at Barnett Road project in the amount of up to $1,185,486.48 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $118,548.65.
SECTION 3. That the expenditure of $719,969.59, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), G591805 (Livingston Ave at Barnett Rd PID 98518), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $584,065.54, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530086-100031 (Intersection Improvements - Livingston Avenue at Barnett Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.