Explanation
BACKGROUND: This ordinance authorizes an appropriation of $46,770.00 from the unappropriated balance of the State Law Enforcement Contraband/Seizure Funds for the Division of Police. Funds were received from seized and forfeited property and are used solely for law enforcement purposes as specified in Ordinance 1850-85. These funds are used to purchase various services, supplies, and equipment. This ordinance also authorizes the expenditure in the amount of $46,770.00 to enter into contract with Parr Public Safety Equipment Inc. for the installation of mobile printers in the Division of Police cruisers. The installation of these printers will allow for officers to print tickets faster and will allow them to process reports without having to be taken out of service to go to the substations.
BID INFORMATION: Parr Public Safety Equipment Inc. currently performs the installation of equipment for the Division of Police Cruisers via a contract with Fleet Management. Therefore, this project will be completed while they are performing current installations on the vehicles in order to efficiently roll out this project.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY DESIGNATION: Emergency legislation is requested in order to provide immediate funding of the service contract to install the printers which will allow for officers to print tickets faster and will allow them to process reports without having to be taken out of service to go to the substations.
Contract Compliance Number: CC001060, expires June 20, 2020.
FISCAL IMPACT: This ordinance authorizes an appropriation of $46,770.00 from the State Law Enforcement Contraband/Seizure Funds for the Division of Police and authorizes an expenditure of $46,770.00 from said fund to enter into contract with Parr Public Safety Equipment Inc. for the installation of mobile printers in the Division of Police Cruisers. To date in 2018, $11,648.00 was encumbered and or spent for this purpose, and this authorization will allow the remaining cruisers to be outfitted.
Title
To authorize an appropriation of $46,770.00 from the unappropriated balance of the State Law Enforcement Contraband Seizure Fund to purchase supplies and services; and to authorize the Director of Public Safety, on behalf of the Division of Police, to enter into contract for the installation of the mobile printers with Parr Public Safety Equipment Inc.; to authorize the expenditure of $46,770.00 from the State Law Enforcement Contraband/Seizure Funds; and to declare an emergency. ($46,770.00)
Body
WHEREAS, monies were received from seized and forfeited property; and,
WHEREAS, funds received from these forfeitures must be solely used for law enforcement purposes as specified in Ordinance #1850-85; and,
WHEREAS, the Division of Police needs to appropriate money from the unappropriated balance of the State Law Enforcement Contraband/Seizure Fund (2219) in the amount of $46,770.00; and,
WHEREAS, it is necessary to authorize the Director of Public Safety, on behalf of the Division of Police, to enter into contract with Parr Public Safety Equipment Inc. for the installation of mobile printers in the Division of Police cruisers; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Police, in that it is immediately necessary to appropriate and expend funds from the State Law Enforcement Contraband Seizure Fund and to authorize the Director to enter into contract for the installation of mobile printers in the Division of Police cruisers, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $46,770.00 is appropriated in Fund 2219 Law Enforcement Contraband Seizure Fund in Object Class 03 Contractual Services, per the account codes in the attachment to this ordinance.
SECTION 2. That the monies appropriated in the foregoing Section 1 shall be paid upon order of the Public Safety Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated in an amount not to exceed the available cash balance in the funds, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the Director of Public Safety, on behalf of the Division of Police, is hereby authorized to enter into contract with Parr Public Safety Equipment Inc., for the installation of mobile printers in the Division of Police cruisers.
SECTION 5. That the expenditure of $46,770.00 or so much thereof as may be needed, is hereby authorized in Fund 2219 Law Enforcement Contraband Seizure Fund Object Class 03 Contractual Services per the account codes in the attachment of this ordinance.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.