Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Rockwell Automation (Allen Bradley) Original Equipment Manufacturers’ (OEM) parts and equipment with McNaughton-McKay Electric Company. The Department of Public Utilities is the primary user for Allen Bradley parts and equipment. OEM motor starters, relays, and terminal blocks are used to operate and maintain HVAC systems. McNaughton-McKay Electric Company is the sole source for these parts and equipment as they are the only local distributor and authorized service provider for this specific manufacturer. The term of the proposed option contract would be approximately two years (2), expiring November 30, 2020, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
McNaughton-McKay Electric Company, CC#007637 expires September 5, 2020, Rockwell Automation (Allan Bradley) Parts and Equipment, $1.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure so that this contract for Allen Bradley motor starters, relays, and terminal blocks are available as soon as possible to maintain city facilities.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Rockwell Automation (Allan Bradley) Parts and Equipment with McNaughton-McKay Electric Company in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($1.00).
Body
WHEREAS, the Rockwell Automation (Allan Bradley) Parts and Equipment UTC will provide for the purchase of motor starters, relays, and terminal blocks used to operate and maintain HVAC systems and McNaughton-McKay Electric Company is the sole source provider of these goods and services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Rockwell Automation (Allan Bradley) Parts and Equipment UTC with McNaughton-McKay Electric Company, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Rockwell Automation (Allan Bradley) Parts and Equipment for a term of approximately two (2) years, expiring November 30, 2020, with the option to renew for one (1) additional year, as follows:
McNaughton-McKay Electric Company, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.