Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement for additional servers, components, server virtualization, and sever implementation with OnX, as required for approval by City Council for an expenditure of more than $100,000.00. The Division of Support Services needs to purchase additional servers and network components for the CAD refresh. An existing Universal Term Contract was established by the Purchasing Office for such purpose with OnX.
Bid Information: A Universal Term Contract with OnX exists for this expenditure. The contract compliance number for OnX is CC002899: Expires 5/24/2020 and PA003367.
Emergency Designation: The Division of Support Services respectfully requests that this legislation be considered an emergency measure to allow for the immediate funding needed for the replacement of servers and to begin the virtualization process.
FISCAL IMPACT: Funds for this purchase are budgeted and available within Public Safety's 2018 Capital Improvement Budget.
Title
To authorize the Finance and Management Director to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement with OnX for the purchase of additional servers, components, server virtualization, and server implementation for the Department of Public Safety; to authorize the expenditure of $220,000.00 from Public Safety's Capital Improvement Fund; and to declare an emergency. ($220,000.00)
Body
WHEREAS, the Division of Support Services is in need of purchasing new servers and network components to begin the virtualization and refresh process; and,
WHEREAS, a Universal Term Contract established by the Purchasing Office with OnX exists for this purchase; and,
WHEREAS, funds are budgeted in the Department of Public Safety's 2018 Capital Improvement Budget for the purchase of servers and network components, and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to authorize the Finance and Management Director to associate General Budget Reservation(s) and expend funds from the Capital Improvement Fund for the purchase of servers and network components to ensure the continued operability of the CAD system thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate the General Budget Reservation resulting from this ordinance with the Universal Term Contract Purchase Agreement with OnX for the purchase of additional servers, components, server virtualization, and sever implementation in accordance with the terms and conditions of contract PA003367, for the Department of Public Safety.
SECTION 2. That the expenditure of $220,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.