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File #: 2974-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/19/2018 In control: Technology Committee
On agenda: 11/19/2018 Final action: 11/21/2018
Title: To authorize the Director of the Department of Technology to renew a contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services; to authorize the expenditure of $50,858.85 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($50,858.85)
Attachments: 1. 2974-2018 - Change Auditor Quote COC4627387 - 2018, 2. 2974-2018 EXP
Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into the second year (first renewal option) contract with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services. The original contract was authorized and entered into through ordinance number 3043-2017, passed by City Council on December 4, 2017 establishing purchase order PO094883 through (RFQ006996) with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services and also included options to renew for three (3) additional one-year terms. This agreement is not subject to automatic renewal. However, upon mutual agreement and approval from appropriate City authorities, the services may be continued for two (2) more additional one-year terms. This ordinance is for the term period from January 1, 2019 through December 31, 2019, at a cost of $50,858.85.

DoT uses Quest Change Auditor software to audit changes in the City’s technology environment, ensuring the integrity and confidentiality of the City’s information assets.


FISCAL IMPACT:
In 2016 and 2017, the Department of Technology expended $48,238.80 and $48,770.85 respectively for Change Auditor software subscription renewals. The total 2018 cost for this ordinance is $50,858.85 with TMH Solutions, LLC for Quest Change Auditor software maintenance and support services. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund. The contract aggregate including this ordinance is $99,097.65.

EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date.

CONTRACT COMPLIANCE:
Vendor Name: TMH Solutions, LLC CC#/F.I.D. #:27-3589770 ...

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